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Finance and Operations Manager at International Alert, Kigali, Rwanda - CLOSE: 04/08/2017 Kigali


Finance and Operations Manager at International Alert, Kigali, Rwanda - CLOSE: 04/08/2017 Kigali


 


 



JOB DESCRIPTION  


























Job Title



Rwanda Finance and Operations Manager



Reports to



Country Coordinator, Rwanda and Burundi



Management Responsibility



Finance Assistant/Interns / volunteers / support staff



Grade and level



2.2



Job location



Kigali, Rwanda



 


 
























Job Purpose



Reporting to the Country Coordinator the holder of this position will support Alert staff and partners and contribute to the country programmes’ impact and sustainability by ensuring compliance and sound management of all finance, admin and human resources related activities, in line with Rwandan Law, donor regulations and International Alert’s policies, procedures and minimum standards.


 



Duties and Responsibilities



 


International Alert Rwanda’s financial system;


 



  • Assume overall responsibility for donor financial reporting, ensuring compliance with any legislative and donor requirements – including inter alia reports, forecasts, and projections.

  • Customize the Alert finance and procurement manuals in view of meeting all local statutory requirements and other requirements that relate to the local operating environment

  • Be the focal point for any internal or external audits – including provision of supporting documentation.

  • Ensure office accounts are maintained in accordance with Alert’s finance systems and donor requirements

  • Ensure monthly financial reports as well as expenditure forecasts / cash-flows are produced in timely fashion

  • Ensure Alert’s tax payments and other statutory obligations such are administered in accordance with Rwanda law

  • Ensure the Directorate’s annual registration process for Alert is carried out compliant with Rwandan law.

  • Ensure adequate controls over cash and bank management are constantly monitored and updated to minimise the risk of fraud and misappropriation.

  • Ensure that sufficient funds are maintained in bank and cash accounts and initiate requests to Head Office for additional funds

  • Assist with investigations into alleged fraud and irregularities

  • Oversee core payroll services including processing monthly payroll and statutory and internal deductions, maintaining payroll records and issuing monthly pay slips.

  • Ensure that all expenses are authorized in line with Rwanda procurement manual, with correct segregation of duties, and efficiently processed


 


Provide senior level advice, information and analysis on all aspects of programme financial and management.



  • Provide technical financial advice and expertise to the Country Coordinator, Project Manager, program staff, and Finance and Admin Officer

  • Direct line management responsibility of Finance and Administration Officer

  • Support Project Manager and Monitoring and Evaluation Officer in interpreting financial information to enable them to make decisions based on financial reports

  • Monitor all financial activities and keep the Country Management team advised of all situations which have the potential for a negative impact on internal controls.

  • Ensure that the systems in place enhance, as far as possible, the efficiency and effectiveness of the way assets are utilized.

  • Assume overall responsibility for developing and maintaining the Rwanda Country Budget – including identifying funding gaps and proposing pro-active solution to managing those gaps.

  • Review and revise the Country and Project Budgets [latter in conjunction with Project Managers] as required by the Alert budget cycle [revised at least twice per year]

  • Support the Country Management team by developing new project budgets as required. Provide the Country Management team with an opinion on the ability of Alert to meet any financial contractual obligations

  • Assist in the induction and orientation of country staff with regards to Alert RWANDA’s finance systems.


Grant management & support to NGO partners



  • Support NGO partners in the development of sound finance systems and the management of funds, where required;

  • Undertake grant management and oversight responsibilities for all grant contracts;

  • Undertake financial reporting to donors and government, ensuring compliance with any donor requirements;

  • Oversee partner sub-contracting agreements and undertake partner financial assessments (as required).


Lead strong HR function



  • Lead proposed revision of comprehensive HR systems in line with Rwanda's laws and Alert's international policies and procedures, including through peer consultation and discussion with lawyer if necessary

  • Lead staff training on Alert Rwanda HR systems, ensuring all aspects are well understood and observed

  • Oversee all aspects of HR management, ensuring compliance with Alert Rwanda's HR policies, systems and procedures

  • Support managers in building staff capacity, team spirit and confidence in all areas

  • Proactively look out for initiatives that will improve and develop the HR function in the Rwanda office.

  • Liaise closely with Alert's HR Team on any issues arising and as required.

  • Coordinate inductions, briefings, trainings of staff;

  • Conduct regular salary and benefits benchmarking to ensure that Alert Rwanda remains a competitive employer.


Strategic inputs



  • Participate in the development and implementation of the Alert Rwanda Country Strategy.

  • Liaise closely with the Africa Programme Finance team in London, ensuring streamlined finance management between Rwanda and London, and providing required information in required formats

  • When delegated, represent Alert Rwanda and participate in conferences and seminars

  • Be an active member of the Alert team in Rwanda and support and assist colleagues;

  • Any other duties which contribute to the smooth running of International Alert Rwanda, as required by the Country Coordinator.


Staff


Line manage Finance and Admin Assistant, interns, volunteers, drivers, cleaners and other support staff who work for Alert Rwanda. Act as functional supervisor [in parallel to the Africa Programme Head of Finance and Operations] – of the Burundi Finance and Admin Officer (if the office is reopened)– i.e. providing technical support on policies / procedures / methods and materials.



 


Travel requirements



This position is based in Kigali with travel in rural Rwanda, and to Great Lakes Region’s offices from time to time; as well as occasional visits to London.



PERSON SPECIFICATION


Education















Essential



Desirable



A degree or equivalent in a related subject



·         Qualification in Management


·         ACA/ACCA/CIMA


·         Audit training with a reputable company




Experience















Essential



Desirable



·         At least 2 years’ managing finance and administration for an INGO project/office in Rwanda,


·         Significant experience of accounting for funds from international funders, including grant audits


·         Significant experience of developing budgets and financial forecasts, monitoring and reporting


·         Systems development and management (financial and others)


·         Negotiating best value contractual agreements with service providers


·         Experience of managing a team


·         Financial capacity building of non-finance managers



·         Management of security in an INGO context


·         Working with partner organizations (establishing and operationalising partnership agreements, capacity building)


·         Internal audit


·         Business planning


 




 


Knowledge & Skills















Essential



Desirable



·         Fluent in spoken French


·         Good grasp of spoken and written English


·         Good understanding of Rwandan legal and labour law requirements for INGOs


·         Good interpersonal skills and communication skills


·         Excellent computer literacy and knowledge of Microsoft Office applications - Word, Excel, Power point, internet, etc.


·         Good knowledge of accountancy packages


·          Ability to work in a dispersed team


·         Ability to work under pressure and to tight deadlines – to be able to prioritise clearly



·         Knowledge of peacebuilding


·         IT networking and maintenance


·         Using SUN systems


 


 




Personal Qualities















Essential



Desirable



·         Personal and professional integrity


·         Flexibility, initiative and a “can do” attitude


·         Meticulous attention to detail



 


 




 









How to Apply


To apply, please send a completed application form and equal opportunities form at Rwanda@international-alert.org ; both of which can be found under ‘How to Apply’ which is part of the Jobs section of Alert’s website (http://www.international-alert.org/jobs ).


Closing date: 4th   August 2017,


Note:



  • CV are not accepted

  • Only shortlisted Candidates shall be contacted


 



 


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Category Management Jobs
Published date 25/07/2017
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