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Human Resources Administrative Assistant at CNFA, Kigali, Rwanda - CLOSE: 01/12/2017 Kigali


Human Resources Administrative Assistant at CNFA, Kigali, Rwanda - CLOSE: 01/12/2017 Kigali






Human Resources Administrative Assistant


CNFA is a US-based non-profit nongovernmental organization (NGO) that works to stimulate economic growth and improve rural livelihoods by empowering the private sector through five core capabilities: (1) Productivity, Food Security and Nutrition; (2) Input Supply and Farm Services; (3) Economic Resilience and Rapid Recovery; (4) Value Chain Development; and (5) Volunteer Technical Assistance. CNFA assists smallholders in increasing household-level food security and nutrition through improved agricultural practices, introduction of new varieties, diversification of crop production, food preservation and storage, development of farmer-based organizations (FBOs) and strengthened linkages to markets.


Program Description Feed the Future Rwanda HingaWeze


The primary objective of the Feed the Future Rwanda HingaWeze activity is to sustainably increase smallholders farmers income, improve nutritional status of Rwandan women and children, and increase the resilience of the agriculture and food systems to the changing climate.


Duties and Responsibilities


Recruitment



  • Provide support in projects hiring, support managers in developing job descriptions, updating jobs in CNFA’s recruitment system.

  • Provide advice to partner organisations on CNFA recruitment processes.

  • Timely provide recruitment plans

  • Ensure preparation of job specific interview guides in collaboration with Hiring managers.

  • Manage Screening & short-listing of applicants.

  •  Lead role in Planning and facilitating interviews with office panels and Participating in interview panels (as applicable)

  • Carry out reference check, police clearance report and ensure that all new entrants have signed off all relevant policies as per the standard practice; ensure induction plan for new staff

  • Ensure proper recruitment reports are generated and authentic recruitment documents are documented CNFA staff files;

  • support in reviewing policies in line with recruitment and Induction;

  • Coordinate and ensure appropriate Orientation and on boarding process for new staff;

  • Constantly review and update recruitment and induction policy

  • Support programme teams on projects staff placements as appropriate;

  • Compile and consolidate information and produce new staff induction pack.


Customer Relations



  • Provide appropriate support to recruitment candidates and ensure good public relation with both internal and external clients

  • Ensure timely, appropriate and effective feedback to applicants as appropriate;

  • Receive and orient new employees as appropriate;

  • Ensure timely and appropriate introductory information CNFA staff for information.


CNFA staff Management and Support:



  • Update posting of guidelines on Learning Hub in order to reflect changes in government policies and ways of working in the country office.

  • Oversee management of medical insurance of staff as per the global process

  • Respond pro-actively staff support needs, develop and maintain a dialogue systems to facilitate a ‘one team’ approach.

  • Ensure staff onboarding is conducted in accordance with legal requirements, including visas, work permits and police clearance.

  • Manage the process and ensure consistency and completeness;

  • Ensure appropriate documentation staff documents;


Staff management



  • Support in manage performance by setting annual performance targets and evaluating their successful achievements;

  • Facilitate staff individual development plans in order to optimize team performance.

  • Promote a culture of high performance, customer service, continuous improvement, positive communication and teamwork spirit.


Other



  • Fulfil any other appropriate level responsibilities as defined or directed by the line manager from time to time.


Skills, qualifications and experience required:



  • Bachelor’s degree in Human Resources; Social Sciences or Operations or related field.

  • At least 2 years relevant experience with evidence of people management.

  • Proficiency in the use of Microsoft Office applications

  • Fluent in English and French

  • Very good communication skills (written and speaking)

  • Experience in working with international Non-Government organizations and with Government Officials.

  • Clean driving license.

  • Essential skills and Knowledge:

  • Planning and Time Management: significant experience of an administrative role, managing and prioritizing a varied workload, achieving high quality results, meeting deadlines with minimum supervision.

  • Communication Skills: clear, sensitive oral and written communication skills, fluent in English, confidence in communicating across CNFA and externally

  • Flexibility: able to adapt to new and demanding situations.

  • Human Resources -

  • Knowledge of Country employment and immigration laws.

  • Experience of using Human Resources information systems and running a range of reports.

  • Understanding and commitment to data protection and equality and diversity issues.


2.    APPLICATION PROCEDURE:


Qualified Candidates should submit online their application letter, Curriculum Vitae (CV) with proven work experience, Copy of academic documents, transcripts and a copy of National Identification to Email: Hingaweze@cnfarwanda.org.


The deadline for submitting applications is on 1st December 2017 at 5pm local time. Applications should be addressed to the Chief of Party of HingaWeze Activity.


We are looking to fill this position immediately and will be interviewing qualified candidates on a rolling basis.





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Category Management Jobs
Published date 20/11/2017
Views 846
Country Rwanda
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