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Offer For External Financial Audit Services For The Financial Year 2016 -2017, Kigali - Rwanda. CLOS Kigali


Offer For External Financial Audit Services For The Financial Year 2016 -2017, Kigali - Rwanda. CLOS Kigali


MOUCECORE


Mouvement Chrétien pour l’Evangélisation, le Consulting et la Réconciliation


OFFER FOR EXTERNAL FINANCIAL AUDIT SERVICES FOR THE FINANCIAL YEAR 2016 -2017


TERMS OF REFERENCE FOR THE PROVISION OF EXTERNAL AUDIT SERVICES


1.      BACKGROUND


MOUCECORE is a legally registered non-profit making Christian organization that facilitates Church and Community transformation through Church and Community Transformation Program and other supporting activities including its Guest House (Peace Building Training Center). While implementing the transformation program, MOUCECORE implements a number of projects namely; Church and community mobilization, Child holistic Development, Water Hygiene and Sanitation, Ending poverty one village at time and Connect Church Projects. MOUCECORE intends to recruit an Independent auditor to conduct a financial audit of it as an organization with all its projects. 


2.      OBJECTIVE OF THE AUDIT


The objective of this audit is for MOUCECORE and its Donors/Partners to have  an independent professional opinion on the financial position (revenue and expenditures, compliance to the financial procedures and standards)  of the organization for a period of one year (2016-2017) and to ensure that the funds granted have been used for their intended purposes.


3.      SCOPE OF AUDIT FOR MOUCECORE


Cash and bank accounts


1. Examine if all funds have been used in accordance with the conditions of the agreement, with due attention to efficiency and only for the purposes for which the funds were provided;


2. Examine if goods, works and services financed have been procured in accordance with the Partners agreement and in accordance with the MOUCECORE rules and procedure and have been properly accounted for;


3. Examine appropriate supporting documents, records and books of accounts relating to all activities that have been kept. Clear linkages should exist between the books of accounts and the financial statements


4. Examine the financial statements that have been prepared by management in accordance with applicable accounting standards and give a true and fair view of the financial position as at the year end and of its receipts and expenditures for the period ended on that date;


5. Examine comprehensive assessment of the adequacy and effectiveness of the accounting and overall internal control system to monitor expenditures and depending on the complexity of certain procurement activities.


Taxation


-   Examining tax declaration to RRA, Tax matters and recent correspondence with RRA;


Examining VAT declaration and withholding tax declaration;


Examine social security declarations and any matters corresponding with RSSB.


Fixed assets


Examine updated fixed asset register indicating the date of purchase description, cost, location and condition of individual asset;


-   List of fixed asset disposal during the year;


-  Detailed deprecation computation for the year.


Procurement procedures


-  Examine tender procedures and policy;


-  Examine the internal tender committee reports.


Funding procedures


Details of funding under review;


Review disbursement request and acknowledgment letters.


4.     LOCATION OF SERVICES


The required service of external audit will be rendered at MOUCECORE’s Headquarters as situated in Kacyiru Sector, Gasabo  District in  Kigali City. 


 5. TECHNICAL REQUIREMENTS


 Thorough research must be conducted for benchmarking purposes and estimation of overall hours by the organization inviting tenders, the overall hours should be the basis for evaluation of the following in the bidding process:


 5.1. Explanation of the approach to performing an external audit, including the audit methodology, nature, timing and extent of audit procedures to be performed;


5.2. Demonstration of experience and expertise of external auditing with non-governmental organizations;


5.3. Providing an activity plan to achieve the objectives of the external audit function


5.4. Incorporating CV's of the proposed professional staff of the core management team proposed for the engagement and the authorized representative submitting the proposal. Key information should include the position of the individual in the company, the role that the individual will have in the engagement, number of years' experience, all tertiary and professional qualifications, professional memberships, experience, and degree of responsibility held in various assignments. CVs must be maximum 3 pages per staff member.


5.5. Proposals must remain valid from the submission date to 10.MOUCECORE will make its best effort to complete negotiations within this period. If the Proposal validity period of 10 days is extended, bidders have the right to withdraw their Proposals.


6. AUDIT REPORT


Audit report will comprise:


The audit opinion for the financial statement of MOUCECORE  with other relevant  statements including each project's financial statement.


7. MANAGEMENT LETTER


In addition to the audit report, the auditors will prepare a "management letter” for MOUCECORE,


v  Give comments and observations on the accounting records, procedures, systems and controls that were examined during the course of the audit;


v  Identify  specific  deficiencies  and  areas  of weakness  in  systems  and  controls  and  make recommendations for improvement;


v  Report on the degree of compliance with each of the financial covenants on Grant agreement and give comments, if any, on internal and external matters affecting such compliance;


v  Report on the implementation status of recommendations pertaining to previous period audit reports;


v  Communicate matters that have come to their attention during the audit which might have asignificant impact on the implementation and sustainability of the project.


8. EVALUATION CRITERIA


• Proposals should be clear about the relevant skills, experience and capacity of the participant/Auditor in respect of this particular TOR


• Proposals must contain the details of the proposed approach to be adopted in order to deliver the service in accordance with the TOR


9. PAYMENT DETAILS


 Payment will be discussed and agreed in accordance with a detailed budget as submitted with the proposal, and invoices will be expected from the consultant prior to payment. 


10. SUBMISSIONS 


If interested in the above mentioned opportunity, please submit your application including the technical, financial offers and CV to MOUCECORE’s office located at Kacyiru, or contact email: clauduw@yahoo.fr, phone: 0785154164 no later than 15/05/2017 at 5 PM.


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Price Check with seller
Category Other Tenders
Published date 11/05/2017
Views 197
Country Rwanda
Seller:


madeleine uwamahoro

Location: Kacyiru, Kigali, Gasabo, Rwanda