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Evaluation for Inclusive Engagement for Change Project at International Alert - CLOSE: 04/10/2017 Kigali

Evaluation for Inclusive Engagement for Change Project at International Alert - CLOSE: 04/10/2017 Kigali

Terms of Reference – Mid-Term Evaluation for Inclusive Engagement for Change Project

1.     Background

Period being evaluated: January 2016 – September 2017

Dates of the evaluation: October 2017

Project title: Inclusive Engagement for Change Project in Rwanda

Project intervention zones: Three Districts - Bugesera, Huye and Nyamagabe

Project duration:3 years (January 2016 – December 2018)

With funding from European Commission in Rwanda, International Alert and Pro-Femmes TweseHamwe are implementing the Inclusive Engagement for Change Project (IE4CP). This project seeks to address sustainable agriculture and food security which are recognised as a priority in Rwanda’s Economic Development and Poverty Reduction Strategy (EDPRS II 2013-2018) and both expected to stimulate economic growth and greatly contribute to poverty reduction[1]. Alert’s IEC4P project endeavours therefore to foster farmers’ participation in agriculture planning and budgeting which will result in more ownership over agriculture development programs. In achieving this, the project aims to have three main expected results:

ER1. Local CSOs increase capacities in agricultural planning, budgeting, monitoring and evaluation

ER2. Mutual accountability mechanisms are set up between local authorities, farmers and civil society to improve food security

ER3. Actionable recommendations from target districts inform national planning and budgeting.

2.     Objectives of the evaluation

As the project is 18 months into implementation, Alert is commissioning a mid-term review of the project to understand the level of progress towards achieving its expected results. Learning captured in the mid-term evaluation will be used to adapt the remainder of the project to maximise its impact and effectiveness.

The mid-term evaluation will also measure the quality of the work already accomplished and the different approaches and methodologies used, in order to formulate recommendations to improve the implementation of the project during its last year.

Evaluation criteria and key questions:

The objective of the reviewis to assess the result and thechange brought by the project in terms of:

·         Achievement against the indicators and expected results in the logframe, as per the contract with the donor

  • Actual impact within the communities we work with

  • Spill-over impact to nearby communities

  • Change at district level both at district management and Joint action development forum

  • An assessment of the project methodology and the links between methods used and impact achieved

  • Recommendations for betterment of the remaining period of implementation.

Review Criterion

Key questions


·       What is the relevance of the intervention as perceived by the local population, beneficiaries and external observers?


·       Are interventions reaching targeted population?

·       To what extent were the objectives achieved?

·       What were the major factors influencing the achievement or non-achievement of the objectives?

·       What are the, direct and indirect, positive and negative, intendedand unintended results?

·       What changes can be ascertained in attitudes or agriculture practices in target communities?


·       What is the probability that the benefits of the project continue after donor funding?

·       What should be done to ensure sustainability after donor funding?


·       What has happened as a result of the project so far?

·       What real difference has the activity made to the beneficiaries? How many people have been affected?

·       Has the intervention impacted service delivery at the district or national level?

·       What should be done to increase the impact of the project in the remaining period

3.     Methodology and scope of work

The study design and methodology proposed by the consultant will be discussed and agreed with the project team and with the implementing partners at the beginning of the consultancy. The consultant will use different data collecting methods: desk review, direct observation during field visits, quantitative survey, interviews, and focus group discussions. The mid-term evaluation will collect the mid-term data for the project’s key indicators.

The methodology will follow the following steps:

       Preparatory phase: Key documents of the project will be submitted to the consultant including project proposal, logframe, budget, 2016 annual report, baseline survey report, activity reports, Capacity needs assessment conducted for partner CSOs, and monitoring data. Following this, the consultant will draft a revised methodology plan, work plan and tools, which will be reviewed and finalised with the project team including methodology and planning meetings with Alert and Pro-Femmes.) This methodology should be both quantitative and qualitative incorporate the indicators and questions referred to above.

The consultant will:

 o    Do a desk review of all documentation

 o    Prepare a work plan jointly with the project team

o    Finalise methodology of the study, including but not limited to the finalisation of the sample size, the development of the questionnaires for the focus group discussions and qualitative interviews and the finalization of the questionnaires for the quantitative survey.

·         Field work: Field work will take place in a selection of sectors inBugesera, Huye and Nyamagabe. During the field work, and with the support of the project team and the civil society partners, the consultant will:

o    Train data collectors o Field test the questionnaire

o    Supervise data collection

o    Supervise data entry

The project team will provide lists of stakeholders and beneficiaries of the project for the consultant to select from.

·         Data analysis: of qualitative and quantitative data in collaboration with the data collection team and the project team. This analysis should include any analysis of contradictions that might arise between the quantitative and qualitative data collected. Where contradictions do arise, it is expected that the consultant offers hypotheses grounded in evidence as to why such contradictions exist.

o    Restitution: At the end of the fieldwork and before submitting the draft report, the consultant will lead a restitution workshop with key project stakeholders to present their initial observations, conclusion and recommendations, with a dedicated session on ideas about rooms for improvement in the remaining period.

·         Draft report

·         Final report: taking into consideration two rounds of comments from the project team and partners. Creative ways to present the findings would be encouraged. The project team, including the project manager, the project officers, a monitoring and evaluation officer, and the London-based design and M&E team, would accompany the consultant throughout the implementation of all these tasks.

The main body of the report, in Word format, should be between 20 and 25 pages (excluding the appendices/annexes) and is to include the following elements:

·         Contents table

·         Executive Summary

·         Introduction

·         List of Acronyms

·         Background (description of the project)

·         Evaluation objectives and criteria

·         Methodology and challenges

·         Main results and analysis, clearly responding to the review criteria and key questions in the TOR and referring to the project’s results and indicators

·         Conclusions and recommendations, focusing on improvement for the remaining period

Annexes: 3 case studies that demonstrate lessons learnt  reviewToR, meeting calendar, tools used in review (question guides, questionnaires, observation grids), list of documents consulted, updated project logframe summarising achievement of results and performance indicators

4.     Evaluation Timing and Duration

The evaluationwill take place in October 2018. It is expected to take 50 days.

The precise timing will be discussed and agreed with the consultant

5.     Support and resources to be provided by Alert

The consultant will be supervised by the project manager. Alert will provide and fund logistical support. All normal office facilities and supplies will be provided – but the consultant will provide his/her own computer.Alert will provide interpretation services if needed. Alert will also provide all key documents such necessary to perform the assignment, at least two weeks prior to the start of the fieldwork, to be provided by the project manager.

6.     Required skills and experience

We are looking for a consultant (or a consultancy firm) which meets the following requirements:

·         MA University degree in relevant field (peace studies, political science, anthropology, international relations, development studies)

·         At least 5 years of progressively relevant professional working experience in the field of dialogue, governance, development and/or peacebuilding, and proven experience in conducting quantitative and qualitative research, and specifically conducting baseline studies or evaluations

·         Experience with quantitative data analysis software, or possibility to subcontract work

·         Excellent working knowledge and writing skills inEnglish

·         Excellent report writing skills

·         Knowledge of the socio-cultural, economic and political context of the Rwanda, and in particular governance and dialogue processes

·         Ideally some knowledge of agriculture and food security sectors in Rwanda

·         Knowledge and experience of gender sensitive approaches

7.     Application process

To apply, please submit expressions of interest by email toInternational Alert’s Country Coordinator at Rwanda@international-alert.org. Applications should be received before the 4 October. The expression of interest should include:

·         A detailed and updated CV

·         A suitability statement

·         Proposal for the evaluation methodology, including draft work plan incorporating the various steps of the review/evaluation

·         A financial proposal containing a proposed daily fee. Please note that Alert will provide all local transport in Rwanda, accommodation, and other research field costs (such as room hire for data collectors training and FGD, paying data collectors and covering transport for participants of FGD)

·         3 references from organizations that have contracted the consultant proving ability to carry out an evaluation

·         Two examples of previous evaluation reports



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Category Consultancy
Published date 25/09/2017
Views 512
Country Rwanda
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Location: Rugando, Kigali, Gasabo, Rwanda