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TOR – Developing a reconciliation policy brief for International Alert - CLOSE: 01/03/2018 Kigali

TOR – Developing a reconciliation policy brief for International Alert - CLOSE: 01/03/2018 Kigali

Terms of Reference – Developing a reconciliation policy brief using outcomes of the dialogues, exchange tours and the report on mapping and assessment of district based CSOs/FBOs under Synergy for Social Cohesion Project (SSCP)

1.     Background

Policy for assignment

Reconciliation policy

Dates of the policy brief development

February - March 2018

Project title

Synergy for Social Cohesion Project (SSCP)

Project intervention zones

Rwanda – Rubavu, Musanze, Gasabo, Ruhango, Nyanza and Nyagatare Districts

Project duration

12 months

International Alert is a 30-year old independent and international peacebuilding organization headquartered in London and works with people who are directly affected by violent conflict to improve their living, for more details, you can find us on: www.international-alert.org. We have been operating in Rwanda since 1996, strengthening reconciliation, reintegration and conflict management among people affected by conflicts and genocide against the Tutsi in the country.

Since April 2017, International Alert, in partnership with the National Unity and Reconciliation Commission (NURC) in Rwanda, has been implementing the Synergy for Social Cohesion Project (SSCP) covering 6 districts such as Rubavu, Musanze, Nyanza, Ruhango, Gasabo and Nyagatare. The project aims to contribute to the consolidation of social cohesion and peace through resilient, synergetic local dialogue systems as response to the challenges revealed by the current Rwanda Reconciliation Barometer 2015.

Alert believes that peace must be built by those that are affected by violent conflict, However, it recognizes that ensuring local ownership of interventions is not straightforward. This intervention and related activities are designed to influence the reconciliation process and actors by creating trust and synergetic engagement from the bottom up, so that peaceful conditions are gained and maintained.

The project focuses on how authorities can own the reconciliation strategy implementation by engaging effectively and constructively with local based CSOs and citizens on critical social cohesion issues in communities. As a result of the project local authorities and CSOs’ capacities to better understand social cohesion and the national unity and reconciliation strategy have been built through training sessions and accompaniment. In addition, opportunities have been created for communities and district officials to jointly assess and analyse the social cohesion challenges in their areas, identify gaps and identify potential solutions or policy recommendations.  

2.     Objectives of the policy brief

Following the challenges to reconciliation as highlighted by the recent Rwandan Reconciliation Barometer 2015 of which the Synergy for Social Cohesion (SSCP) project is based, International Alert is commissioning to produce a policy briefusing the outcomes of the dialogues, exchange tours, the mapping and assessment of capacities and gaps of CSOs/FBOs conducted under the SSCP.

The objectives of theassignment are to:

-          Highlight evidences of the reconciliation issues specific to each project targeteddistrict;

-          Summarize policy recommendations based on the analysis of policy gaps in relation to identified reconciliation issuesandbring out specific issues which need joint policy actions to be addressed effectively;

-          Propose areas of policy options to deal with these issues effectively with emphasis on uncovered issues in the existing reconciliation policy;

-          Develop a policy brief.

The policy brief development will be led by an external consultant to ensure impartiality and will gather qualitative data on outcomes of the dialogues, exchange tours and the mapping and assessment of capacities and gaps of CSOs/FBOs, and ideas from officials and key community members in 6 districts targeted in the project.

The production of the policy brief will be managed by Alert’s Senior Project Officer who oversees implementation of the project. Support will be provided by Senior Programme Design and Assessment Officer – Africa Programme Alert’s Monitoring and Evaluation Officer in Rwanda and Alert’s Rwanda Country Coordinator.

3.     Policy brief Methodology,

The development of a policy brief will adopt a qualitative approach, and utilise several data collection tools: desk review, project document the reports, direct observation, interviews with key informants, and focus group discussions.  It is essential that this process engages district level officials as well as community members. At least all  the six target districts should be visited and engaged in the process.

The development of a policy brief will include the following steps:

·         Preparation: Key project documentation will be provided to the consultant and will include the project proposal, logframe, relevant  reports, mapping report. Following this the consultant will draft a revised methodology plan, work plan and tools, which will be reviewed and finalised with the project.

·         Fieldwork: to collect data, carry out interviews and focus group discussions. The fieldwork will be carried out in a sample of the project intervention zones.

The project team will provide lists of the different stakeholders and beneficiaries of the project for the consultant to select from and will ensure that project staff assist and accompany the consultant throughout data collection phase.

Interviews and/ or focus group discussions will be carried out with: project staff, ,  project trainers and other consultants recruited for training and mapping under the project, project partners, beneficiaries and stakeholders as identified in section 1 above. 

·         Analysis of qualitative results: The outcomes from the dialogues, exchange tours and the mapping report of CSOs/FBOs will be the focus of the policy brief data collection. All collected datashould form part of a comprehensive analysis.

·         Preliminarily findings presentation: At the end of the fieldwork and before submitting the draft report, the consultant will lead a preliminary findingsworkshop with key project stakeholders to present their initial observations, evidences of identified issues specific for each targeted district, summarized policy recommendations and policy options, with a dedicated session on ideas for constructive engagement for advocacy on policy improvement

·         A draft report responding fully to these terms of reference

·         A final reportconsidering the observations and comments of Alert

4.     Policy briefTiming and Duration

The report will take place in between end of February 2018 and March 2018. It is expected to take 20 calendar days in total, with field work taking place between the 2 and 9March 2018.

The precise timing will be discussed and agreed with the consultant, but we envisage a calendar of work along the following lines:

·         Preparation of inception report (reading, etc.): 2 days

·         Initial planning and development of tools: 2 days

·         Methodology and logistics planning with Alert staff and partners: 0.5 day

·         Reflection session (with project team and partners): 0.5 day

·         Data collection and analysis: 7 days

·         Preliminarily finding presentation workshop on results with staff, partners and stakeholder representatives: 0.5 day

·         Report Writing: 4.5 days

·         The draft 2-page brief that will summarize a longer, 30-page document that will be developed as a source document for reference 1 day 

·         Finalisation of policy brief after feedback: 2 days

Please note, Alert will review and respond to the first draft of the report within 3 working days. Based on these comments the Consultant will amend the draft report and the final report should respond to all this feedback. The final of policy brief must be delivered by before the 28 March 2018.

5.     Deliverables

The consultant must produce, as a minimum, the following outputs:



Develop work plan and inception report (to be developed and delivered during preparation phase)


6 March 2018

Tools for data collections and analysis (interview questionnaires, etc.), required for approval by Alert


8 March 2018

Draft Report


20 March 2018

Final Report and a two-page policy brief that will summarize a longer, 30-page document



No later than 28 March 2018

All deliverables are to be presented in draft format and at a meeting for Alert and partner staff, before being finalised. All deliverables and data of the policy brief will be owned by Alert and may be used for both internal and external reporting and communications.

The main body of the report, in Word format, should be no more than 30 pages long (excluding the appendices/annexes) and must include the following elements:

·         Executive Summary

·         Introduction (Context and Importance of Problem)

·         Critique of the policy options – present the options and discuss their impact (based on evidence Recommendations

·         Policy recommendations and opportunities

·         Reference list

·         Annexes: Lessons learnt, review ToR, meeting calendar, tools used in study (question guides, questionnaires, observation grids), list of documents consulted, updated project

Main document report: The brief should be logically structured, contain evidence-based findings, conclusions, lessons and recommendations, and should be free of information that is not relevant to the overall analysis. The brief should respond in detail to the key focus areas found in community dialogues. It should include a set of specific recommendations formulated for the project, and identify the necessary actions required to be undertaken, who should undertake those (If any).

6.     Support and resources to be provided by Alert

The consultant will be supervised by the project Senior project officer. The consultant will be in charge logistical support to carry out the assignment. All normal office facilities and supplies will be provided by the consultant him/herself –  the consultant will provide his/her own computer. Alert willprovide all key documents necessary to perform the assignment, at least 3 days prior to the start of the fieldwork.

7.     Required skills and experience

Alert is seeking an external consultant to conduct the reconciliation policy brief.

The consultant will possess the following essential skills and experience:

·         MA University degree in relevant field (reconciliation or peacebuilding studies, political science, anthropology, international relations, development studies)

·         At least 10 years of progressively relevant professional working experience in the field of peacebuilding work in Rwanda, ideally with an emphasis on reconciliation

·         Proven experience in conducting quantitative and qualitative research, and specifically producing policy brief

·         Fluent in English and Kinyarwanda

·         Excellent written English skills

·         Experienced and knowledgeable on formal and informal reconciliation processes in Rwanda as well as the socio cultural, economic and political context in relation to reconciliation in Rwanda

·         An excellent communicator

·         Experienced in reconciliation approaches and measurement and conducting gender sensitive and conflict sensitive researches on reconciliation

8.     Application process

To apply, please submit the following by email to Country Coordinator

International Alert Rwanda and Burundi  at Rwanda@international-alert.org coping in Alert’s Senior Project Officer (OMayobera@international-alert.org) by 01st March 2018

·         A detailed CV

·         A motivation letter and proposal for the study methodology, including draft work plan incorporating the various steps of the repot process

·         Two examples of previous relevant work

·         Candidate's proposed daily rate and number of days foreseen

For more details, please contact Alert’s Senior Project Officer: OMayobera@international-alert.org

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Category Consultancy
Published date 21/02/2018
Views 680
Country Rwanda
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Location: Kimihurura, Kigali, Gasabo, Rwanda