Developing Issues Paper Enhance Small holder farmer voice for Agriculture development through Participatory Governance and Accountability (IJWI RY’UMUHINZI) At Rwanda Development Organization(RDO), Kigali-Rwanda - CLOSE: 12/07/2021
Posted June 30, 2021 at 18:00 by Tohoza INFO

Developing Issues Paper Enhance Small holder farmer voice for Agriculture development through Participatory Governance and Accountability (IJWI RY’UMUHINZI) At Rwanda Development Organization(RDO), Kigali-Rwanda – CLOSE: 12/07/2021

(ToR) for Developing Issues Paper Enhance Small holder farmer voice for Agriculture development through Participatory Governance and Accountability (IJWI RY’UMUHINZI)

Rwanda Development Organization(RDO)

Terms of Reference (TOR) for developing issues paper

  • Organization
  • Project title
  • Enhance Small holder farmer voice for Agriculture development through participatory Governance and Accountability (IJWI RY’UMUHINZI)
  • Assignment
  • Prepare issues paper on  IJWI RY’ UMUHINZI Project to inform policy dialogue at national level
  • Duration of the assignment
  • 25  calendar days after signing the contract
  • Deadline for submission of EOIs
  • 12/7/2021
  • Release date
  • 30/6/2021

1.   Background

InterAction awarded funding grant to Rwanda Development Organization (RDO) to implement “Enhance Small holder farmer voice for Agriculture development through participatory Governance and Accountability” (IJWI RY’UMUHINZIin the districts of Kayonza and Nyagatare.

The project aims at strengthening engagement between Farmer Organizations (FOs) and duty bearers at local and national levels through dialogue to discuss agricultural issues that affect farmers.

The activities involved to attain the objectives include collecting data on the farmers’ issues and conducting policy dialogue at district and national level to discuss the issues.  RDO through the use of Survey CTO has collected the data from the targeted 26 Farmers organizations (16 in Nyagatare and 10 in Kayonza) on issues that affect farmers. In collaboration with the network of Farmer organization district coordination teams (NofO) RDO held district District dialogues in Kayonza and Nyagatare.   To achieve the total results RDO need  to hold policy  dialogue at national level that will bring together civil society organisations involved in agriculture  and national government officials  including  Ministry of agriculture  and Animal Resources( MINAGRI), Rwanda Agriculture and Animal Resources,  Ministry of local government  and local authorities from Kayonza and Nyagatare. RDO need to develop issues paper that will highlight all the agriculture issues raised by the farmers, the issues addressed by local authorities or committed to address and pending issues that need national level attention.

It is against this background that RDO intend to hire the services of a consultant/ firm to produce a well-designed document in English to be shared with concerned government institutions, CSOs, and a brief summary document, translated in Kinyarwanda for Farmer organizations and local authorities. The consultant will also produce a 3-minute video to support the issues paper as evidence of farmers’ concerns.

2.   Purpose of the consultancy

The purpose of the consultancy is to provide technical support to RDO in developing the issues paper and the short video.  The consultant will develop the issues paper in close consultations with  RDO and the district coordination teams who have been engaged in collecting data on farmer issues and uploading the on the survey CTO. The consultant will also work with RDO team that supervises the Survey CTO server. The consultant will also  engage discussions with  District Agriculture officers from  the 2 targeted districts to agree on a priority issues among identified  ones that need advocacy at national level  and  prepare  a  document on key  identified issues ( issues paper) .The developed detailed document will be a  booklet with editing adequate.  The  Overall style and design of the final product will be agreed between  consultant  and RDO . The detailed document will be produced in English and 2 page summary in Kinyarwanda. The video will be a 3- minute video with written explanations in English.

3.  Scope of the consultancy work

Under the guidance of RDO, the consultant/firms shall undertake the following tasks:

a.  Undertake a literature review of project  to understand the project concept
b.  Visit the two project districts and meet at least with 5 FOs  in each district to  collect information on farmer issues

c.  Undertake consultations with the district agriculture officers(Kayonza and Nyagatare) to  harmonise on the issues that need advocacy at national level

d.   Develop the detailed English document designed into a booklet.
e.   Make a brief summary documents of 2 pages   in  Kinyarwanda language
4. Expected deliverables:

a)  Inception report indicating methodology, tools to be used, work schedule and the proposed  format of the document;
b)  Draft document  for review;
c)  A 3-minute video  to support the issues paper as evidence of farmers’ concerns;

d)  Final   detailed document ,well designed  booklet with logos of RDO and InterAction in English  submitted in both hard and soft copy

e)  A  summary document of 4 pages   in Kinyarwanda  submitted in  soft and hard copies;

5.     Approach:

a)     The consultant/firm is expected to work directly under the supervision of the Executive Secretary –RDO;

b)     The consultant will use a consultative and inclusive approach to ensure that all beneficiaries and stakeholders provide information on issues that affect farmers.

c)      The consultant/firm to work hand in hand with the network of farmer organization coordination teams   for information clarity.

d)     For secondary data the consultant shall undertake a literature review of the project documentation and reports generated by survey CTO.

e)     For primary data, the consultant will base on information gathered from farmer organizations ,  local authorities  and other stakeholders

6. Assignment duration and management arrangements:

This assignment will last for 25 days. The inception report presented on 5th, day after signing contract, draft document reviewed on 20 day and final documents submitted within 25 days. The consultant/firm can work from own premises, but contacts RDO for field work engagements. The independent consultant/firm should however present work schedule in the technical offer.

  1.  Expertise required and Qualification:

 Interested consulting firms or individuals should demonstrate relevant experience in the following areas:

  • Consultant to have masters degree in agricultural sciences or  social sciences
  • High level of analysis , project evaluation and report production
  • Understanding of agricultural policy advocacy  and  citizen participation
  • Previous experience in developing issues paper/ position paper  will be particularly appreciated
  • Good command of English and capability to translate from English to Kinyarwanda
  • Working within agreed deadlines while producing high quality work output.
  1. Conflict of interest.

Any conflict of interest involving an applicant must be fully disclosed to RDO. Failure to disclose a conflict may disqualify an applicant or invalidate an award of the contract. Applicants are required to declare any current or past work which might reasonably be considered to represent a conflict of interest.  It will be for RDO to decide if any material conflict of interest exists and applicants in doubt in this regard should seek the advice of RDO.

  1. Intellectual property

Any material developed during the contract will be considered as property of RDO and may be used by RDO.

  1. Documents  required for expression of interest (EOI)

     Consultants/Consulting companies submitting EOIs should submit the following:

  • Technical bid showing clear understanding of the scope of assignment ;
  • Proposed timeline for accomplishing the assignment ;
  • Annex examples of similar assignments done before;
  • Financial bid with clear breakdown of costs
  • Payment terms
  • VAT Registration and Tax Clearance Certificates;
  • RSSB clearance certificate
  • Contact details of 3 references from the Development sector; and
  • Proof of registration with relevant institutions.
  • Resume of the persons who will carry out the assignment

11.   Application process:

Interested consultants/ firms  who meet the required criteria shall submit the technical and financial proposals in 2 different envelopes  put together in one bigger envelope  addressed to the Executive Secretary, Rwanda Development Organization (RDO), KK500 /22, BRALIRWA Road, P.O. Box 368, Kigali. Envelops clearly marked issues paper IJWI RY’UMUHINZI   should be submitted to RDO secretariat offices on 12/7/202110.00 am

The financial proposal should be inclusive of tax and quoted in Rwandan Francs (RWF). Demonstrable experience and Value for Money (VFM) will be key considerations in evaluating proposals submitted.  Only suitably qualified consultants/firms resident in Rwanda will be considered. Any questions regarding this consultancy should be directed to  the same addresses above.

Only selected consultants/firms will be notified

Eugene Rwibasira

Executive Secretary

Rwanda Development Organization

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