Provision of ground Transportation Services for the Transform Africa Summit 2021 At Smart Africa Secretariat, Kigali-Rwanda - CLOSE: 01/08/2021
Posted July 15, 2021 at 00:31 by Tohoza INFO

Provision of French <> English Simultaneous interpretation services for the Transform Africa Summit 2021 At Smart Africa Secretariat, Kigali-Rwanda – CLOSE: 01/08/2021

(ToR) for the Provision of French <> English Simultaneous interpretation services for the Transform Africa Summit 2021

Smart Africa Secretariat

Terms of Reference for the provision of French <> English simultaneous interpretation services for the Transform Africa Summit 2021

Client

Smart Africa Secretariat

9th Floor, Bloc C, Makuza Peace Plaza,

10 KN4 Avenue, Kigali, Rwanda
+250 788-300-581/ 0784013646
PO Box: 4913

procurement@smartafrica.org
www.smartafrica.org

RFP#:

050/S.A/TAS/RFP/07/2021

Location of service delivery

Kigali-Rwanda

Release date:

12th  July 2021

Closing date:

1st August 2021, 5:00 pm (Local time, Kigali)

Contact

For any questions or enquiries, please write to: enquiries@smartafrica.org

 1.    Introduction 

SMART Africa is a bold and innovative commitment from African Heads of State and Government and a wide range of stakeholders including the private sector, international non-government organisations, and academia to accelerate sustainable socio-economic development on the continent, ushering Africa into a knowledge economy through affordable access to Broadband and usage of Information and Communications Technologies.

The Smart Africa agenda is led by visionary Heads of State who believe in ICT’s power for the advancement and betterment of the African continent. This agenda will lead Africa to the 04th industrial revolution, using the transformative power of ICTs through successful implementation and deployment of major ICT infrastructure, applications, services, and creating locally relevant content for Africa while developing a vibrant ICT industry and creating jobs.

Smart Africa aims to put ICT at the Center of the National Socio-economic development agenda of member countries, improve access to ICT, especially Broadband, improve accountability, efficiency and openness through ICT. It promotes the introduction of advanced technologies in telecommunication while putting the Private Sector first, and leveraging  ICT to promote sustainable development.

2.    About the Transform Africa Summit

The Transform Africa Summit is Africa’s leading annual forum bringing together global and regional leaders from government, business and international organizations to collaborate on new ways of shaping, accelerating and sustaining Africa’s on-going digital revolution.

Following five successful editions, the sixth Summit will take place as a hybrid edition due to the challenges brought about by the COVID-19 pandemic.

Geared towards connecting, innovating and transforming the continent into a knowledge economy thereby driving global competitiveness and job creation, Transform Africa Summit aims to enable Member States to become more competitive, agile, open and innovative smart economies with the most favourable business climates that attract large-scale investments, reward entrepreneurship and enable fast growth and exports, leveraging ICT innovations to transform African nations into smart societies.

The very first edition of Transform Africa Summit held in Kigali, Rwanda on 28th – 31st October 2013 culminated in the adoption of the Smart Africa Manifesto document that aims to:

  • Put ICT at the centre of national socio-economic development agendas of Member States;
  • Improve access to ICT especially broadband;
  • Improve accountability, efficiency and openness through ICT promoting the introduction of advanced technologies in telecommunication;
  • Put the private sector first; and
  • Leverage ICT to promote sustainable development.

 Under the theme “Integrating Africa”, the 2021 Summit is expected to attract over 5,000 participants, including Heads of State and Government, First Ladies, UN Broadband Commissioners, Ministers, Regulators, Public & Private Sector, International Organizations, Industry Leaders, Investors, Entrepreneurs, Young Innovators, Civil Society and Academia.

3.    Engagement

Smart Africa invites suitably qualified bidders to supply French – English simultaneous interpretation for the Transform Africa Summit 2021.

4.    Event Dates 

The summit will be a hybrid summit held from the 8th to the 10th of September 2021.

5.    Scope of Work

The following tables reflects the details for simultaneous interpretation:

5.1.    Physical Interpretation (Kigali, Rwanda)

Venue 1

Venue 2

Venue 3

8th Sept

9.00 – 10.30

1 session

 

 

11.00 – 12.30

 

 

14.00 – 15.30

1 session

1 session

1 session

16.00 – 17.30

1 session

1 session

1 session

9th Sept

9.00 – 10.30

1 session

1 session

1 session

11.00 – 12.30

1 session

1 session

1 session

14.00 – 15.30

1 session

1 session

1 session

16.00 – 17.30

1 session

1 session

1 session

10th Sept

9.00 – 10.30

1 session

1 session

1 session

11.00 – 12.30

1 session

1 session

1 session

14.00 – 15.30

1 session

1 session

 

16.00 – 17.30

1 session

 

 

5.2.    Virtual Interpretation

Venue 1

Venue 2

Venue 3

8th Sept

9.00 – 10.30

1 session

 

 

11.00 – 12.30

 

 

14.00 – 15.30

1 session

1 session

1 session

16.00 – 17.30

1 session

1 session

1 session

9th Sept

9.00 – 10.30

1 session

1 session

1 session

11.00 – 12.30

1 session

1 session

1 session

14.00 – 15.30

1 session

1 session

1 session

16.00 – 17.30

1 session

1 session

1 session

10th Sept

9.00 – 10.30

1 session

1 session

1 session

11.00 – 12.30

1 session

1 session

1 session

14.00 – 15.30

1 session

1 session

 

16.00 – 17.30

1 session

 

 

6.    Equipment

The simulatenous interpretation and sound equipment and their installation will be provided at the venue.

7.    Qualifications

The following will be required for consideration of the for interpretation Services :

7.1.    Proposed interpretors should have performed simultaneous interpretation at minimum in 5 international conferences or summits of similar size.
7.2.    The firm should have performed simultaneous interpretation at minimum in 5 international conferences or summits of similar size.

8.    Location :Kigali, Rwanda and virtual.

9.    Evaluation Method and Criteria

a)    Evaluation method:  Quality Cost based Selection Criteria (QCBS) for the quality, efficiency and value for money.

b)    Technical Evaluation Criteria

The following is the technical evaluation criteria:

Firm experience

i)       5 events and above                                     30

ii)      4 events                                                       20

iii)     3 events                                                       10

iv)     Below 3 events                                              0

30%

Interpreters experience

70%

The financial proposal of only those firms will be opened which secure a minimum score of 80/100 in the technical evaluation.

St= Score for the Technical Evaluation

c)    Financial Criteria

Once the technical criteria have been evaluated, the costs of all bids will be listed from low to high. Computing the cost criteria score will be accomplished by use of the following formula:

= Sf

The Applicant getting maximum marks on 80-20 weightage (80% for technical and 20% for financial) will be Considered for the assignment. The weights given to the Technical (T) and Financial Proposals (F) are: T = 0.80 and F = 0.20

The Final Score (S) is calculated as follows: S = St*T + Sf*F

Please note that only bids that meet a minimum requirement of 80% of the available technical marks will progress to financial evaluation.

10.    SUBMISSION REQUIREMENTS FOR TECHNICAL AND FINANCIAL PROPOSALS

 Bidders are expected to provide the following documents:

10.1.    Mandatory Administrative documents (absence of these warrants immediate disqualification)

  • Company registration documents.
  • Tax clearance certificates from RRA

N.B: Please submit these in a ZIP Folder clearly marked “Mandatory Documents”

10.2.    Technical proposal documents

  • Certificates of completion/ recommendation letters indicating the events for which by bidder provided simultaneous interpretations in the last 5 years, dates, venue, languages and host/organizer’s contact details.

a)    Updated  CVs of proposed interpretors indicating professional experience in terms of events for which by interpretors performed simultaneous interpretation services, dates, venue, languages and the contracting company’s contact details

N.B: Please submit these in a ZIP Folder clearly marked “Technical Proposal”

10.3.    Financial Proposal containing the following tables.

  • Fees breakdown per person
  • Breakdown of reimbursable expenses
  • All bidding agencies should Indicate their preferred payment terms

N.B: Please submit these in a ZIP Folder / File clearly marked “Financial Proposal”

NOTE: All financial proposals/offers should be password protected and Smart Africa will request for it from bidders who have been qualified in the technical evaluation.

11.    SUBMISSION OF PROPOSALS AND DEADLINE

 Technical and financial proposals must be submitted via email in pdf format showing each the nature of the offer concerned (technical or financial offer), and the consultant’s name and both put in sub folder marked as follow: Provision  French <> English simultaneous interpretation services for the Transform Africa Summit 2021” not later than 1st  August  2021”, 05:00 PM.

Email address for submission of offers: procurement@smartafrica.org

12.    RIGHTS RESERVED 

 This RFP does not obligate the Smart Africa Secretariat (SAS) to complete the RFP process. SAS reserves the right to amend any segment of the RFP prior to the announcement of a selected firm. SAS also reserves the right to remove one or more of the services from consideration for this contract should the evaluation show that it is in SAS’s best interest to do so. SAS also may, at its discretion, issue a separate contract for any service or groups of services included in this RFP. SAS may negotiate a compensation package and additional provisions to the contract awarded under this RFP.

13.    ENQUIRIES

 Any enquiries will only be received and addressed 3 days or more prior to the bid submission deadline. Prospective respondents who may have questions regarding this RFP may submit their enquiries to enquiries@smartafrica.org

14.    ANTI CORRUPTION 

Smart Africa is committed to preventing and not tolerating any act of corruption and other malpractices, and expects that all bidders will adhere to the same ethical principles.

Leave Comment

On map

Good To Know / Menya n’Ibi

Receive the best offers

Stay in touch with Tohoza and we'll notify you about best ads