Administrative Assistant to the PS in MINEMA, Kigali, Rwanda – CLOSE: 2/10/2022

  • Tohoza INFO
  • 23/09/2022 12:15
  • Nyarugenge, Kigali City, Rwanda
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Administrative Assistant to the PS in MINEMA, Kigali, Rwanda – CLOSE: 2/10/2022

Job description

1. Managing Permanent Secretary Agenda
• Keep the diary of appointments of the Permanent Secretary;
• Receive and orient visitors of the Permanent Secretary;
• Prepare logistics relating to the Permanent Secretary travels, missions and meetings.
2. Ensuring proper filing and orientation of documents in the office of the Permanent Secretary
• Filing both electronic and hard documents in the office of the Permanent Secretary;
• Orient correspondences and monitor to ensure that feedback is provided.
3. Receiving official mails and calls of the Permanent Secretary
• Receiving text messages or telephone calls for the Permanent Secretary
• Ensure corrections of documents / files before it is signed by the Permanent Secretary.
• Typewrite texts from the Permanent Secretary.
4. Assist the Permanent Secretary in monitoring of activities and service delivery
 Monitor the progress of service delivery and notify relevant offices;
 Monitor progress of instructions, orders, assignments, orientation and guidance provided by the Permanent Secretary to different offices.

Minimum Qualifications

  • Bachelor’s Degree in Economics

    0 Year of relevant experience

  • Advanced Diploma in Secretarial Studies

    0 Year of relevant experience

  • Advanced Diploma in Office Management

    0 Year of relevant experience

  • Bachelor’s Degree in Public Administration

    0 Year of relevant experience

  • Bachelor’s Degree in Educational Sciences

    0 Year of relevant experience

  • Bachelor’s Degree in International Relations

    0 Year of relevant experience

  • Bachelor’s Degree in Management

    0 Year of relevant experience

  • Bachelor’s Degree in Communication

    0 Year of relevant experience

  • Bachelor’s Degree in Journalism

    0 Year of relevant experience

  • Bachelor’s Degree in Public Relations

    0 Year of relevant experience

  • Bachelor’s Degree in Media

    0 Year of relevant experience

  • Bachelor’s Degree in Law

    0 Year of relevant experience

  • Bachelor’s Degree in Psychology

    0 Year of relevant experience

  • Bachelor’s Degree in Accounting

    0 Year of relevant experience

  • Bachelor’s Degree in Office Management

    0 Year of relevant experience

  • Bachelor’s Degree in Social Work

    0 Year of relevant experience

  • Bachelor’s Degree in Supply Chain Management

    0 Year of relevant experience

  • Bachelor’s Degree in Marketing

    0 Year of relevant experience

  • Bachelor of Science in Information Technology

    0 Year of relevant experience

  • Bachelor’s Degree in Business Administration

    0 Year of relevant experience

  • Bachelor’s Degree in Linguistics

    0 Year of relevant experience

  • Bachelor’s Degree in Hotel Management

    0 Year of relevant experience

  • Bachelor’s Degree in Tourism Management with Language

    0 Year of relevant experience

  • Bachelor’s Degree in Hospitality and Tourism Management

    0 Year of relevant experience

  • Bachelor’s Degree in Tourism,

    0 Year of relevant experience

  • Bachelor’s Degree in Secretariat Studies

    0 Year of relevant experience

  • Bachelor’s Degree in Sociology

    0 Year of relevant experience

  • Bachelor’s Degree in Translation and Interpreting

    0 Year of relevant experience

  • Bachelor’s degree in Administration Science

    0 Year of relevant experience

  • Bachelor’s Degree in Hospitality Management

    0 Year of relevant experience

Competency and Key Technical Skills

  • N/A

  • Strong critical thinking skills and excellent problem solving skills.

  • Inclusiveness

  • Accountability

  • Communication

  • Teamwork

  • Client/citizen focus

  • Professionalism

  • Commitment to continuous learning

  • Analytical skills

  • Problem solving skills

  • Decision making skills

  • Time management skills

  • Risk management skills

  • Results oriented

  • Digital literacy skills

  • Office management skills

  • Knowledge of office management

  • Risk Resource management skills

  • Problem solving skills

  • Decision making skills

  • Digital literacy skills

  • Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage

  • Knowledge of admistrative procedures and system such us filling and record keeping

How to Apply

To apply for this job in Rwanda, please click on the Apply here button bellow

Apply Here
  • Category : Other Jobs

Location

KN 3 Rd, Kigali,Nyarugenge,Kigali City,Rwanda

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