World Vision International Rwanda
Posted June 7, 2021 at 13:12 by Tohoza INFO

People and Culture (Human Resource) Officer at World Vision, Kigali, Rwanda – CLOSE: 17/06/2021

JOB OPPORTUNITY

People and Culture (Human Resource) Officer

World Vision is a child focused Christian humanitarian organization implementing development programs in 29 Districts of Rwanda.

World Vision Rwanda seeks to hire a highly qualified, dedicated and experienced national for the position of People and Culture (Human Resource) OfficerThe position will be based in Kigali Head Office and reporting to the People & Culture Manager.

Purpose of the position:

To provide general support in People and Culture (P&C) operational functions especially in Recruitment & onboarding and Employee Relations to enable achievement of the department’s objectives for improvement of the wellbeing of the most vulnerable children.

The job holder will also ensure consolidation of different departments’ staffing needs to be used for workforce planning, and he/she will be responsible for maintaining an updated status of recruitment processes and is responsible for staff files management.

The major responsibilities include:

% Time

Major Activities

End Results Expected

50%

Recruitment and onboarding

  • Contribute to overall recruitment processes and ensure timely and quality recruitment and selection processes are carried out.
  •  Provide support in developing workforce plans
  • Provide regular and updated information on recruitments status using recruitment tracking tool
  • Ensure all necessary documentation on recruitment processes is kept on new staff files
  • Provide a preliminary orientation to new staff
  • Effective end to end recruitment
  • Information on staffing needs from different departments is consolidated to inform workforce planning
  • Recruitment tracking is updated on a regular basis
  • All necessary recruitment document is kept on new staff files
  •  New staff quickly integrated

 

20%

Salaries and Benefits

  • Declare new staff in RSSB and ensure they  get affiliation numbers
  • Maintain a file of staff changes that affect their salaries (new hires, leavers, transfers, promotions, etc)
  • Update the relevant institution on incoming new staff to provide information on students’ loans to be recovered from the payroll
  • All new staff have RSSB affiliation numbers
  •  Information needed to process the payroll readily available
  • Data on students’ loans available

20%

Staff files Management

  • Support in periodic bulk filing i.e. contract renewals, merit letters and performance management records (agreements and reviews).
  • Oversee archiving of staff files in accordance with WV Rwanda and national standards
  • Conduct periodic staff file audits to ensure that all staff necessary information are in place and updated
  • Ensure high security and confidentiality of staff files
  • Periodic bulk filing promptly done
  • A quality archiving system for former staff file is in place
  • Staff files are kept secure with high confidentiality

10%

 Our People (OP) support

  •  Support in updating staff data in Our People System.

  •  Staff data are up-to-date in OP system.

Qualifications:  Education/Knowledge/Technical Skills and Experience

The following knowledge, skills and abilities may be acquired through a combination of formal schooling, self-education, prior experience or on-the-job training:

  • University Degree in Human Resource Management
  • 3 years’ experience in human resource management generalist role
  • Excellent interpersonal skills
  • Strong computer/data base skills
  • Attention to details
  • Ability to multi-task
  • Ability to work calmly under pressure
  • Good planning and organizational skills
  • Ability to maintain effective working relationships with all levels of staff
  • Effective in written and verbal communication in English and Kinyarwanda

Preferred Skills, Knowledge and Experience:

  • Strong skills and experience in recruitment and selection processes
  • Understanding of the local labor legislations
  • Experience in employee relations

Salary:

The salary is commensurate with qualifications and experience.

N.B: Women are highly encouraged to apply.

How to apply:

Should you wish to apply for this position, please go to http://careers.wvi.org/job-opportunities-in-rwanda

If this is your first time applying online via the World Vision International careers website, you will need to register an account along with your application details. This site will provide you with additional functionality, such as saved searches and email alerts. Registration requires minimal information to create your account. Further details will be collected during the application process.

All applicants must apply using our online application system, CVs received via email or standard post will NOT be considered.

In case you face any challenges in applying, please let us know on wvrwanda-recruitment@wvi.org (no applications will be accepted through this email).

The closing date for submission of applications is 17th June 2021; no late applications will be accepted.

As a child focused organization, World Vision is committed to the protection of children and does not employ staff whose background is not suitable for working with children. All employment is conditional upon successful completion of all applicable background checks, including criminal record checks.

Note that only shortlisted candidates will be contacted.

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