Project Manager at Heifer International, Kigali, Rwanda – CLOSE: 30/11/2022
Heifer International is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identify, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.
The Project Manager will be responsible for the overall management of the Rwanda Diary Development Project (RDDP) which includes: Efficient management of project resources; review and approve project plans, budgeting and monitoring expenditures; supervision of field operations, procurement for the project, Audit, supervision of monitoring and evaluation; and ensuring quality control and timeliness of all deliverables as required. S/he will be responsible for the successful implementation of the RDDP project that is co-funded by the International Fund for Agricultural Development (IFAD) and Heifer International (HPI). The Project Manager will work closely with the Extension Coordinators, Rwanda Agriculture Board (RAB), Single Project Implementation Unit (SPIU), Heifer country program teams and the IFAD country team as occasion demands to facilitate the implementation of RDDP project.
S/he will ensure full compliance with the donor contract and regulations and will oversee the project reporting process to the donor (quarterly, semi-annual and annual reports; evaluation report and end of project report). S/he will oversee performance management of all project staff working exclusively in his/her project and will ensure timely reporting on the progress of the project and its financial status.
Essential Character Traits
Respect, accountable, good stewardship, crediable, good communication skills, reliable, good interpersonal skills and proactive, problem solver, humable, flexible, enthusiastic, dependable, creative and team player.
RESPONSIBILITIES DELIVERABLES A. Project Management and program effectiveness (50%): Day-to-day management and implementation to ensure achievement of project objectives and outputs & activities
- Provide overall leadership and management of the Project including technical, administrative, operational, and logistical direction of the project.
- Collaborate with the project team, program manager and MEL manager to develop Projects Annual Work Plans and Budgets (AWPB)
- Ensure AWPB and MLE plans are fully implemented as needed.
- Review and approve (Technical and financial) monthly, quarterly, semi-annual and annual reports as per donor and Heifer’s requirements.
- On a quarterly basis, ensure that the performance-coaching logs are maintained and updated for all project staff.
- Coach and ensure that all staff carry out their assignments to achieve individual and project targets, including timely completion of annual staff performance reviews.
- Ensure evaluation of project staff performance objectives is completed as per the HPI’s performance monitoring schedule
- Provide guidance and support to project teams through periodic planning and reviews as well as implementation.
- Work closely with the Programs Manager and relevant departments (MLE, Finance) to ensure timely submission and review and dissemination of project information and reports.
B. Project planning, monitoring, and reporting (30%)
- Ensure compliance with donor requirements and Heifer’s internal policies and procedures, including, but not limited to, timely reporting (technical and financial quarterly, semi-annual, and annual), periodic project reviews and documentation of learnings and sharing.
- Hold project Teams to the highest standards of accountability.
- Ensure quarterly, semi-annual and annual reports are submitted and approved as per donor and HPI’s requirements
- Ensure Project documentation and records keeping for the procurement quarterly, semi-annual, annual audit, global indicator monitoring (GIM) and evaluation reports
- Project Success stories and lessons learned are documented and disseminated on a regular basis (Quarterly).
C. Coordination and Stakeholder’s management (15 %)
- Represent the organization and the project at the district and community levels.
- Identify partners in the field and nurture relationships with local authorities
- Establish plans for multi-stakeholder’s engagement and learnings, including the creation of appropriate forum for key stakeholders and facilitate knowledge sharing.
- Develop strategies of capturing and processing sharing knowledge from RDDP project to CPO management for review and approval.
- Participate in quarterly, semi-annual and annual planning meetings with stakeholders.
- Develop and review the project exit strategy.
D. May perform other job-related duties as assigned (5%)
- Any other job-related tasks assigned by the line manager or Country Director.
- Bachelors degree in Agriculture, Veterinary Sciences, Animal Production, and Rural Development or a relevant field plus a minimum of Seven (7) years of working experience in project management in the agriculture development sector with at least three (3) years of working experience managing large projects funded by major bilateral or multilateral donors.
- Masters degree in Project Management, Rural Development of other related fields, plus five (5) years’ working experience in the Dairy Sector of which, at least 2 years implementing Dairy related projects in Rwanda.
- Proven experience in building the capacity of partner institutions, manage knowledge, measure progress and plan and innovate within the dairy industry.
- Demonstrate experience in conducting business, investments analyses and capital budgeting and sufficient evidence on how the results were used to develop potentially viable business ideas and subsequently tangible businesses.
- Willingness and openness to working in the agriculture sector in rural areas.
- Ability to influence and engage effectively with the private sector, local authorities, and governmental partners.
- Excellent planning, organizational, and time management skills, able to work well under pressure both proactively and prioritize a challenging workload.
Most Critical Proficiencies
- Experience managing large projects funded by major bilateral and multilateral donors.
- Good understanding of the different agricultural commodity value chains in general and dairy value chain in particular.
- Experience working with producer organizations comprising of women and men smallholder farmers.
- A good understanding and appreciation of the gender, youth, and technology themes in agriculture
- Strong leadership, teamwork, mentoring and coaching skills.
- Proven interpersonal and communication skills.
- Proven track record in generating innovative solutions in work situations; utilizing different and novel ways to deal with work problems and address opportunities.
- Knowledge of income and expense budget preparation and monitoring.
- Fluent in English and Kinyarwanda.
- Exceptional writing skills.
- Experience in farming, crops and livestock is also needed.
Essential Job Functions and Physical Demands
- Preparing and presenting project reports and presentations in a well-designed and attractive format with superior attention to detail.
- Demonstrated creativity, ability to think systematically, willingness, and ability to incorporate innovative solutions.
- Excellent interpersonal and communication skills with the ability to work cooperatively, tactfully, and diplomatically with culturally diverse groups of people.
- Constant face-to-face, telephone, and electronic communication with colleagues both within and outside of Rwanda.
- May require constant sitting, working at a computer, focusing for extended periods, and performing office work in the field and/or in remote conditions.
- Ability to manage and execute multiple tasks with little supervision while meeting strict deadlines.
- Working with sensitive information and maintaining confidentiality
- Willingness to work with a flexible schedule.
- Willingness to travel both locally and internationally.
- Category : Management Jobs