Position Title : Project Officer (IBM)
Duty Station : Kigali, Rwanda
Classification : Professional Staff, Grade P2
Type of Appointment : Special short-term graded, nine months with possibility of extension
Estimated Start Date : As soon as possible
Closing Date : 13 October 2021
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
- Internal candidates
- Candidates from the following non-represented member states:
Antigua and Barbuda; Aruba (Netherlands); Botswana; Cabo Verde; Comoros; Congo (the); Cook Islands; Cuba; Fiji; Gabon; Guinea-Bissau; Guyana; Holy See; Iceland; Kingdom of Eswatini; Kiribati; Lao People’s Democratic Republic (the); Latvia; Libya; Luxembourg; Marshall Islands; Micronesia (Federated States of); Montenegro; Namibia; Nauru; Palau; Saint Kitts and Nevis; Saint Lucia; Saint Vincent and the Grenadines; Samoa; Sao Tome and Principe; Seychelles; Solomon Islands; Suriname; The Bahamas; Timor-Leste; Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
IOM Rwanda is implementing multi component migration management and border management programs which aim at improving migration management, at enhancing integrated border management and at increasing cross-border trade through provision of capacity building trainings, infrastructures- including One Stop Border Post (OSBP)- and services, including strengthening capacities of border agencies to respond to the emerging needs and challenges in managing mobility at points of entry and contributing to social cohesion of cross-border communities.
Under the overall supervision of the Chief of Mission (CoM) and the direct supervision of the Senior Regional Programme Manager, the successful candidate will supervise and coordinate the daily implementation of the activities under the Immigration and Border Management (IBM) unit in Rwanda.
Core Functions / Responsibilities:
- Support in the coordination and implementation of projects according to the work plans, implementation strategies, technical requirements, especially with regards to the consolidation of the integrated border management model, and expenditure plans to facilitate timely achievement of project activities and results.
- Monitor the progress against project objectives, in particular, the achievement of projects’ deliverables and budgets, and project benchmarks, and draft narrative and financial reports in accordance with donor’s requirements, IOM regulations, and established procedures and deadlines.
- Coordinate the design and implementation of contextualized capacity building activities in migration and border management that target relevant institutions, communities, and migrants/traders as well as project staff.
- Participate in regular meetings on IBM related subjects at country and regional levels and closely coordinate the project activities with partners and stakeholders including the donor, Governments, UN agencies, communities, I/NGOs and other relevant partners.
- Facilitate the adequate information management of project activities including production of tailored information material presenting a coordinated border management perspective, as related to project activities and of other relevant communication and visibility materials, according to the donor and IOM rules.
- Coordinate and make logistical and administrative arrangements for activities, document gaps/challenges, especially related to the technical aspects of the integrated border management model, and propose action to expedite the delivery of outputs.
- In accordance with IOM’s procedures and regulations, assist with the timely recruitment and briefing of project staff, consultants and/or experts required for the implementation of the project activities and provide guidance to support the maintenance of a cohesive methodology for the achievement of migration and border management activities.
- Monitor the progression of activities and budget consumption of implementing partners in close coordination with relevant IOM units at country and regional levels and assist in building synergies with regards to deliverables requiring a coordinated approach among border agencies.
- Undertake travel duty, as required.
- Perform such other duties as may be assigned.
Required Qualifications and Experience:
• Master’s degree in International Relations, Development, Law, Political or Social Sciences, or a related field from an accredited academic institution of relevant professional experience with two years of relevant experience; or
• University degree in the above fields with four years of relevant professional experience.
• Knowledge and experience in migration-related topics;
• Experience in building migration management capacities of governmental authorities;
• Experience in working in similar contexts with UN institutions, other relevant international organizations, governmental authorities, NGOs would be an advantage;
• Experience in liaising with governmental authorities, national/international institutions (including EU institutions) and Non- Governmental Organizations, (NGOs) on matters related to migration issues and overall work and mandate of IOM.
• In depth knowledge of migration related subject areas dealt with by the Organization, especially in Integrated Border Management;
• Knowledge of national and regional issues in the thematic area is a distinct advantage;
• Information management and data collection skills;
• Demonstrated proficiency with Microsoft Office applications and in the creation of eye-catching visual material/reports;
• Mature individual, able to work independently, effectively and harmoniously with colleagues from varied cultures and professional backgrounds at all levels;
• Demonstrated capacity building skills, especially for Government institutions;
• Sound writing skills, including ability to develop analysis papers; and
• Knowledge of UN and bilateral donor programming.
IOM’s official languages are English, French, and Spanish.
External applicants for all positions in the Professional category are required to be proficient in English and have at least a working knowledge of one additional UN Language (French, Spanish, Arabic, Russian or Chinese).
For all applicants, fluency in English and French is required (oral and written). Working knowledge in Kinyarwanda and/or Swahili is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
1 Accredited Universities are the ones listed in the UNESCO World Higher Education Database
Values – all IOM staff members must abide by and demonstrate these three values:
• Inclusion and respect for diversity: respects and promotes individual and cultural differences; encourages diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
Core Competencies – behavioural indicators level 2
• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: produces and delivers quality results in a service-oriented and timely manner; is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: continuously seeks to learn, share knowledge and innovate.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: encourages and contributes to clear and open communication; explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
• Leadership: provides a clear sense of direction, leads by example and demonstrates the ability to carry out the organization’s vision; assists others to realize and develop their potential.
• Empowering others & building trust: creates an atmosphere of trust and an enabling environment where staff can contribute their best and develop their potential.
• Strategic thinking and vision: works strategically to realize the Organization’s goals and communicates a clear strategic direction.
IOM’s competency framework can be found at this link. https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf
Competencies will be assessed during a competency-based interview.
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.