Provision of Restaurant Services At Abt Associates Inc, Kigali-Rwanda - CLOSE: 16/07/2021
Posted June 30, 2021 at 12:48 by Tohoza INFO

Provision of Restaurant Services At Abt Associates Inc, Kigali-Rwanda – CLOSE: 16/07/2021

(RFQ) -Provision of Restaurant Services

Abt Associates Inc

In 1965, Clark Abt expressed a single, noble goal—to create a world free of war and poverty. The visionary set to work establishing Abt Associates.

REQUEST FOR QUOTATION FOR RESTAURANT SERVICES.

RFP No:

RFP No: 04/015/2021

RFP No: 04/016/2021

RFP No: 04/017/2021

Title:

Provision of Restaurant Services

Issuing Office and Address for Bid Submission:

 

Address:

Abt Associates Inc.

Rwanda PMI VectorLink project

KG 8 Ave, M&M Plaza, 3rd floor Gishushu Nyarutara

P. O. Box  5200; Kigali, Rwanda

 

Package Markings:

RFP#: 04/015/2021 – Supervision vehicles Bid – Abt Associates Inc. – Vectorlink project

 

Attention: Chief of Party

Tel: (250) 252 572321/2/4

E-mailVLRwandaProcurement@pmivectorlink.com

 

RFP Issuance Date:

June 28, 2021

RFP Closing Date:

Deadline for submission of bids is on July 16,2021 at 11:00 AM

Mode of Submission

Original copy of bids should be sent to Abt Associates District Office (Nyagatare, Kirehe and Ngoma), and one electronic copy sent by email to: VLRwandaProcurement@pmivectorlink.com

Anticipated Type of Award:

Firm Fixed Price Purchase Order(s)

Basis of Award:

See “Evaluation Criteria” section

Funding Agency

United States Agency for International Development (USAID)

Prime Contract Number:

AID-OAA-I-17-00008

USAID Source / Nationality (Geo) Code:

935

REQUEST FOR QUOTATION FOR RESTAURANT SERVICES.

Abt Associates Inc. is a mission-driven, global leader in research and program implementation in the fields of health, social and environmental policy, and international development.  In Rwanda, Abt Associates is implementing the PMI/ USAID funded VectorLink Project in collaboration with the Ministry of Health with the overall goal of reducing the burden of malaria in the country.

The VectorLink project needs restaurant services and is inviting interested, registered, reputable, experienced companies to tender following the table below:

 RFP No: 04/015/2021: Nyagatare

SECTOR

Lunch / Training for mobilizers (1 Day)

Lunch / Training for Team Leaders (1 Day)

Lunch / Training for Spray Operators (5 Days)

Breakfast for IRS Operations (20 Days)

Gatunda

101

19

74

79

Karama

131

18

66

71

Karangazi

130

37

147

158

Katabagemu

114

27

93

100

Kiyombe

146

13

43

46

Matimba

94

14

50

53

Mimuri

85

18

69

74

Mukama

90

17

61

65

Musheri

80

16

60

64

Nyagatare

100

31

115

124

Rukomo

119

21

82

91

Rwempasha

72

13

41

44

Rwimiyaga

127

33

123

132

Tabagwe

97

23

91

100

 RFP No: 04/016/2021: Kirehe

SECTOR

Lunch / Training for mobilizers (1 Day)

Lunch / Training for Team Leaders (1 Day)

Lunch / Training for Spray Operators (5 Days)

Breakfast for IRS Operations (20 Days)

Gahara

177

27

93

100

Gatore

100

16

58

62

Kigarama

128

23

77

82

Kigina

100

17

62

66

Kirehe

109

15

51

55

Mahama

84

16

56

60

Mpanga

126

25

83

90

Musaza

101

16

60

64

Mushikiri

131

17

61

65

Nasho

95

17

65

69

Nyamugari

156

25

87

94

Nyarubuye

69

13

43

46

 RFP No: 04/017/2021: Ngoma

SECTOR

Lunch / Training for mobilizers (1 Day)

Lunch / Training for Team Leaders (1 Day)

Lunch / Training for Spray Operators (5 Days)

Breakfast for IRS Operations (20 Days)

Gashanda

62

13

42

44

Jarama

91

17

61

65

Karembo

61

13

41

43

Kazo

55

17

62

66

Kibungo

73

16

58

62

Mugesera

81

17

61

65

Murama

99

15

53

57

Mutenderi

55

15

52

55

Remera

76

17

62

66

Rukira

94

16

58

61

Rukumberi

63

17

65

69

Rurenge

84

18

67

72

Sake

78

15

55

58

Zaza

124

15

55

59

Instructions to bidders

1. All documents submitted in response to this RFQ, as well as all related correspondence, will be in English or Kinyarwanda.
2. Offerors are required to fully review all instructions and specifications contained in this RFQ. Failure to do so will be at the offeror’s risk.
3. At any time prior to award of the contract, should Abt Associates deem it necessary to change the RFQ provisions, it will provide such amendment(s) in writing. No oral instructions by any person will in any way be considered to limit, exclude, modify, or otherwise affect any terms or conditions of this solicitation, and no supplier shall rely on any such instructions.
4. Responses to technical questions will be distributed to all bidders.
5.  All responses to this RFQ shall be submitted via email to VLRwandaProcurement@pmivectorlink.com
6. Quotes from Offeror(s) on US government debarred list will not be considered.
7.  Bidder shall submit offer(s) with the following naming convention:
a.  Email subject line (no space before/after dashes “-“): 
RFQ# XXXX-Your company name
8.  Offers shall provide unit and total price per line. In case of discrepancy between unit and extended/total price, the unit price shall prevail.
9. Descriptive literature, quality standard supporting documentation, full technical specification per quoted item must be submitted with the bid. Submitted literature will be used to demonstrate compliance with the stated technical specification but shall in no way be considered to amend the quotation and the applicable RFQ requirement.
10. No advance payment should be expected by vendors from Abt Associates.
11. Associates Inc reserves the right to reject bids submitted without all requested information as non-responsive.
12. Bids should be enclosed in envelopes indicating the District, Sector and Type of training/ service bidding for separately. E.g. “Nyagatare – Matimba  – Training SOPs and/ or Kirehe – Nasho – SOP Breakfast” and submitted at the reception of Abt Associates District Office (Nyagatare, Kirehe and Ngoma). ​

13. The bidder of the above service must be based and provide the service in the Sector where the training or IRS operation will take place. 
14.  The bidder should be ready to provide:
a.  Breakfast for a period of 20 days to SOPs/ Sector during IRS Operations,
b.  Buffet lunch and soft drink for 3 days during SOP training.
c. Buffet lunch and soft drink for 1 day during Team Leader training.
15. For breakfast during IRS Operations (20 days), the meals and drinks expected from the vendor are a morning meal:
–    Banana with vegetables and beef meat (Agatogo)
–    ½ liter/glass of milk

16.  For trainings, the meals and drinks expected from the vendor are a buffet composed of:
Rice, chips, banana or cassava, beans or peas, vegetables, beef meat and a soft drink (Soda or water). 

17. Suppliers must comply with all national and local food safety and handling regulations 
18. Food prepared on a particular day must be consumed and finished on the same day and MUST not be served on the next day.
19. Registered companies must submit the following documents for bidding:

  • Copy of Trade License or Registration of restaurant business in the District/ Sector showing clearly the physical location of the restaurant.
  •  Copy of “Patante” or any proof of tax payment for restaurant service.
  • Previous related experience within the last 12 months with other reputable organizations backed up by recommendations, certificate of completion of supply of services or appreciation.
  • Financial status of the company or individual, supported by the past six month’s bank statement.
  • A final fixed price for each of the services outlined in this solicitation.

20. Capable and interested bidders must observe at all costs hygiene of their working premises/ restaurants and must be ready to serve breakfast to participants from 5.30 – 6:00AM and lunch during training from 1.00 – 2.00PM.
Quote Validity/Performance Period:

Submitted offers/Bids shall be valid for at least a period of 30 days from RFQ closing date

 Invoices and Payments:

Original invoice shall be presented to Abt Associates office after every twelve days of IRS operations/ breakfast service and after the whole service for lunch in trainings with accurately approved supporting documents (original signed purchase order/contract and original participants’ lists signed on a daily basis).

 Evaluation Criteria:

Abt Associates Inc, intends to award a PO (in whole or in part) to the most advantageous technically compliant offer(s), the following factors considered:

  • Adherence to specifications
  • Price and price related factors
  • Delivery lead time
  • Past performance

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