CONSULATE LOGO ⋆ Recruitment of a firm to provide Items for the Exhibition of Rwanda’s pavilion at Expo2020 Dubai - CLOSE: 24/05/2021 ⋆
Posted May 17, 2021 at 11:12 by General Consulate of Rwanda in Dubai

Recruitment of a firm to provide Items for the Exhibition of Rwanda’s pavilion at Expo2020 Dubai – CLOSE: 24/05/2021

Recruitment of a firm to provide Items for the Exhibition of Rwanda’s pavilion at Expo2020 Dubai


Release date:    16th May 2021

Closing date:      24th May 2021


World Expos are a global gathering of nations dedicated to finding solutions to pressing challenges of our time by offering a journey inside a universal theme through engaging and immersive activities. World Expos welcome tens of millions of visitors, allow countries to build extraordinary pavilions and transform the host city for years to come.

The first World Expo – the Great Exhibition – took place in London in 1851. The concept became popular and was repeated across the globe, demonstrating an unparalleled power of attraction and a record of world-class legacies. World Expos are regulated and overseen by the Bureau International des Expos (BIE) which was created in 1928. They have explicitly been organised around a theme that attempts to improve humankind’s knowledge, takes into account human and social aspirations and highlights scientific, technological, economic and social progress.

In the modern era, World Expos are unrivalled among international events in their size, scale, duration and visitor numbers. They are large-scale platforms for education and progress that serve as a bridge between governments, companies, international organisations, and citizens.

Expo2020 Dubai

Expo 2020 Dubai is the first World Expo to be held in the Middle East, Africa and South Asia (MEASA). It will run from  October 1st, 2021 until  March 31st, 2022 . It is expected  to host 25 million visits, with 70 percent of them coming from beyond UAE Serving an area with a collective population of nearly 3.2 billion people.

Under the theme ‘Connecting Minds, Creating the Future’, Expo 2020 Dubai is set to provide a platform that fosters creativity, innovation and collaboration globally. This will be underpinned by three interwoven themes that are fundamental in addressing the most pressing issues: Opportunity, Mobility and Sustainability. These subthemes represent the three thematic districts of the Expo site.

Expo’s site is located in fast developing Dubai South, directly accessible by road and rail  and a short distance from three international airports . The site is also in close proximity to Jebel Ali Port. – The Expo site will house supporting amenities and facilities, including the Expo 2020 Village for participant and staff accommodation, warehousing, logistics, transport nodes, hotels, retail and a public park.

Rwanda at Expo2020 Dubai

The Republic of Rwanda has taken part in the World Expos since 2005 (Japan) and this year again, in Dubai UAE, Rwanda has confirmed its presence and will be located in the “Opportunity” thematic district.

Beyond coffee, tea and handcrafts that took the center stage in Rwanda’s pavilion during the past Expos, this time around, Rwanda looks at showcasing all the excellent strides achieved in the realization of its vision 2020 as well its aspirations for the Vision 2050.

Over the years, Rwanda has positioned itself as a regional ICT hub, a high end tourist destination, a MICE destination, an ideal location to invest in and do business with, a champion of green growth economy in Africa and has improved its connectedness to the rest of the world through its national carrier.

This goes without saying that Rwanda’s culture and traditions exhibited mainly through entertainment (cultural dance and games) and through which major homegrown solutions have been drawn to inspire its current policies and programs such as Umuganda, Gacaca, and many more  will be highlighted at the Expo.

Rwanda’s pavilion shall embody Rwanda’s journey until today culminating into its tomorrow with focus on the opportunities along the way.

 RFP  Objective

The Government of Rwanda  is soliciting proposals for a firm to procure Rwanda traditional artcrafts that will be displayed in the Rwandan Pavillion to ensure maximum visibility of our culture.

The firm will report to the Commissioner General of the Rwanda Pavillion and work closely with the  Rwanda team which includes content champions and a logistics team

Duration of Engagement

From the time of contracting until delivery of all products no later than 1st June 2021.

Scope of work and deliverables

The Government of Rwanda requires the provision of the following Rwandan traditional artcrafts to display in the Expo2020 Dubai Rwandan Pavilion.

  • Suspended lamps
  • Inanga(traditional guitar)
  • Drums
  • Flutes(umwirongi)
  • Flat Traditional woven trays(inkoko)
  • Igisabo
  • Shield
  • Spear
  • Intore warriors Wig
  • Imigongo

List of specifications is annexed excel sheet

Profile of the Firm

The bidding company needs to demonstrate relevant and professional experience in country cultural, tourism and innovation promotion campaigns. Preference will be given to companies with proven relevant experience in undertaking a task of similar magnitude, and shall preferably, among others have, the following qualifications/experience:

  • Minimum 5 years’ experience in supplying traditional artcrafts.
  • The company should have knowledge of Rwanda as a tourism and culture.
  • A commitment to sustainable development and environmental management
  • Highly professional and motivated with an instinctive flair for creativity
  • The company must be committed to delivering outstanding results for Rwanda

RFP Requirements

Applicants interested in competing for this contract are required to submit/send their proposal to the Consulate General of Rwanda in Dubai. The applicant will provide a detailed description of the approach to the scope of work that addresses the following requirements for the proposal. The applicant’s proposal shall include:

 Administrative Documents

Please submit:

  • Your company registration certificate
  • Tax Clearance Certificate / Equivalent;
  • The pension contribution clearance certificate / equivalent;
  • Corporate Profile: Present a corporate profile with details of the bidding firm or of the consortium in such a case.
  • Demonstrated Success: Applicants must provide at least three (3) certificates of work completion issued by current or former clients within the last 5 years for which your company has performed work of a similar nature, scope, size or complexity.

Describe quality assurance standards and practices you will put in place to ensure the all items will be delivered in time.

Documents required

A specific outline must be followed in order to facilitate the General Consulate’s review and evaluation of the responses received.

A response to this RFP must include the following sections in the order listed:


  1. A cover letter confirming the firm’s interest to provide the services required
  2. A technical proposal containing the following content:
  • Executive summary
  • Business experience/Profiles
  • Approach and Methodology
  • Work Plan / Schedule
  • Mission team experience/profiles
  • Updated Curriculum Vitae for the team and academic certificates requested
  • Duly signed and stamped recommendation certificates/letter
  • Company registration certificates and tax clearance

Financial Proposal containing the following;

  • Summarised Total Cost VAT Inclusive (Value of tax indicated on final cost)
  • Breakdown of remuneration package
  • Breakdown of reimbursable expenses

Proposal Submission and deadline

Financial proposals (in English) must be sent to:

with a copy to,

In addition, hard copies of the proposals can be mailed to:

General Consulate of the Republic of Rwanda

UAE-Dubai – Jumeirah – Al Wasl road

Umm Suqeim 1 – Al  Bundairah street- Villa 9

Phone :+971 4 348 1330

P.O Box : 214581, Dubai-UAE

  • The deadline for submission is 24th May 2021.
  • Quotes will be confidential during the selection process.


Prospective respondents who may have questions regarding this RFP may submit their enquiries to and copy to, and

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