Provision of ground Transportation Services for the Transform Africa Summit 2021 At Smart Africa Secretariat, Kigali-Rwanda - CLOSE: 01/08/2021
Posted July 15, 2021 at 00:42 by Tohoza INFO

Request for Quotations for Rental of Printers and Computers for Accreditation Services for the Transform Africa Summit 2021 At Smart Africa Secretariat, Kigali-Rwanda – CLOSE: 01/08/2021

Request for Quotations for Rental of Printers and Computers for Accreditation Services for the Transform Africa Summit 2021

Smart Africa Secretariat

Request for Quotations for Rental of Printers and Computers for Accreditation services for the Transform Africa Summit 2021

Client

Smart Africa Secretariat

9th Floor, Bloc C, Makuza Peace Plaza,

10 KN4 Avenue, Kigali, Rwanda
+250 788-300-581/ 0784013646
PO Box: 4913

procurement@smartafrica.org
www.smartafrica.org

RFP#:

051/S.A/TAS/RFP/07/2021

Location of service delivery

Kigali-Rwanda

Release date:

12th July 2021

Closing date:

1th August 2021, 5:00 pm (Local time, Kigali)

Contact

For any questions or enquiries, please write to: enquiries@smartafrica.org

 1.    About Smart Africa

SMART Africa is a bold and innovative commitment from African Heads of State and Government and a wide range of stakeholders including the private sector, international non-government organisations, and academia to accelerate sustainable socio-economic development on the continent, ushering Africa into a knowledge economy through affordable access to Broadband and usage of Information and Communications Technologies.

The Smart Africa agenda is led by visionary Heads of State who believe in ICT’s power for the advancement and betterment of the African continent. This agenda will lead Africa to the 04th industrial revolution, using the transformative power of ICTs through successful implementation and deployment of major ICT infrastructure, applications, services, and creating locally relevant content for Africa while developing a vibrant ICT industry and creating jobs.

Smart Africa aims to put ICT at the Center of the National Socio-economic development agenda of member countries, improve access to ICT, especially Broadband, improve accountability, efficiency and openness through ICT. It promotes the introduction of advanced technologies in telecommunication while putting the Private Sector first, and leveraging  ICT to promote sustainable development.

2.    About the Transform Africa Summit

The Transform Africa Summit is Africa’s leading annual forum bringing together global and regional leaders from government, business and international organizations to collaborate on new ways of shaping, accelerating and sustaining Africa’s on-going digital revolution.

Following five successful editions, the sixth Summit will take place as a hybrid edition due to the challenges brought about by the COVID-19 pandemic.

Geared towards connecting, innovating and transforming the continent into a knowledge economy thereby driving global competitiveness and job creation, Transform Africa Summit aims to enable Member States to become more competitive, agile, open and innovative smart economies with the most favourable business climates that attract large-scale investments, reward entrepreneurship and enable fast growth and exports, leveraging ICT innovations to transform African nations into smart societies.

The very first edition of Transform Africa Summit held in Kigali, Rwanda on 28th – 31st October 2013 culminated in the adoption of the Smart Africa Manifesto document that aims to:

  • Put ICT at the centre of national socio-economic development agendas of Member States;
  • Improve access to ICT especially broadband;
  • Improve accountability, efficiency and openness through ICT promoting the introduction of advanced technologies in telecommunication;
  • Put the private sector first; and
  • Leverage ICT to promote sustainable development.

 Under the theme “Integrating Africa”, the 2021 Summit is expected to attract over 5,000 participants, including Heads of State and Government, First Ladies, UN Broadband Commissioners, Ministers, Regulators, Public & Private Sector, International Organizations, Industry Leaders, Investors, Entrepreneurs, Young Innovators, Civil Society and Academia.

3.    Engagement

Smart Africa invites suitably qualified bidders to submit quotations for rental of Printers and Computers for Accreditation services for the Transform Africa Summit 2021.

4.    Event Dates 

The summit will be a hybrid summit held from the 8th to the 10th of September 2021.

5.    Scope of Work

The bidder will provide following equipment is required for Accreditation.

5.1.  Printers rental

a)  10 x full colour laser printers with the capacity to print A5 to A6 size 250gsm cards with full ink and replacement inks. Each printer must have the capacity to print 150 cards in the duration.
b)  Cartridges set for supplied printers with 1 replacement backup cartridge per printer
c)  1000 x A5 siize 250gsm cards
d)  1 x heavy duty color printer with the ability to print 250 gsm card with reams of A4 size card paper and A4 size standard paper

5.2.  Computers rental

a)    10 x computers to be used for accreditation. The computers will be set up with an existing accreditation system.

Computers’ minimum specs:

Processor: intel Core i5, RAM: 8GB, Local Disk: 256 GB; Operating System: Windows 10; Microsoft Office: 2016; USB ports; Wireless internet access capability.

 5.3.    Technical support

 The supplier will be expected to set up the equipment and provide full technical support on site during the rental period.

6.    Rental Period

The equipment will be required from the 6th of September (ready set from 6.30am) to the 10th of September 2021.

7.    Location :Kigali, Rwanda and online.

8.    Evaluation Criteria

9.    Costswill be analyised for only the bidders proposing printers and computers meeting the requirements described above. SUBMISSION REQUIREMENTS FOR OFFERS

 Bidders are expected to provide the following documents:

9.1.    Mandatory  Administrative documents (absence of these warrants immediate disqualification)

  • Company registration documents issued by RDB
  • Tax clearance documents issued by RRA

N.B: Please submit these in a ZIP Folder clearly marked “Mandatory Documents”

9.2.    Required Technical Information accompanying the offer

  • Description make, type, model and specifications of the proposed 10 printers for accreditation and 1 (One) heavy duty printer described above
  • Description make, type, model and specifications of proposed computers

9.3.    Financial  Offer containing the following table.

Equipment / Technical Specifications of the equipments

Qty

Unit Price

Total Amount

VAT (18%)

Total Price

Mandatory Indications:

Payment Modalities

Availability timelines or schedule for delivery

 Items to quote in the above table:

a) Rental price: 10 x full colour laser printers with the capacity to print A5 to A6 size 250gsm cards with full ink and replacement inks. Each printer must have the capacity to print 150 cards in the duration. The rental price will include cartridges set for supplied printers with 1 replacement backup cartridge per printer.
b) Rental price: 1 x heavy duty color printer with the ability to print 250 gsm card with reams of A4 size card paper and A4 size standard paper
c)  Rental price: 10 x computers to be used for accreditation.
d) Cartridges set for supplied printers with 1 replacement backup cartridge per printer
e)  1000 x A5 siize 250gsm cards
f)  Ream of 250 gsm card with of A4 size card paper
g)  Ream of A4 size standard paper

The offer should indicate:

  • Prices for the above items
  • Technician support fee
  • Breakdown of reimbursable expenses
  • All firms should quote in RWF as currency.
  • Payment will be made after the delivery of services

10.    SUBMISSION PROCESS AND DEADLINES

Technical and financial offers must be submitted via email in pdf format showing each the nature of the offer concerned (technical or financial offer), and the consultant’s name and both put in sub folder marked as follow: Rental of Printers and Computers for Accreditation services for the Transform Africa Summit 2021” not later than 1st August 202105:00 PM local time (Kigali) 

Email address for submission of offers: procurement@smartafrica.org

11.    RIGHTS RESERVED 

 This RFP does not obligate the Smart Africa Secretariat (SAS) to complete the RFP process. SAS reserves the right to amend any segment of the RFP prior to the announcement of a selected firm. SAS also reserves the right to remove one or more of the services from consideration for this contract should the evaluation show that it is in SAS’s best interest to do so. SAS also may, at its discretion, issue a separate contract for any service or groups of services included in this RFP. SAS may negotiate a compensation package and additional provisions to the contract awarded under this RFP.

12.    ENQUIRIES 

 Any enquiries will only be received and addressed 3 days or more prior to the bid submission deadline. Prospective respondents who may have questions regarding this RFP may submit their enquiries to enquiries@smartafrica.org

13.    ANTI CORRUPTION 

Smart Africa is committed to preventing and not tolerating any act of corruption and other malpractices, and expects that all bidders will adhere to the same ethical principles.

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