|Issuance Date:||January 28, 2021|
|Deadline for Questions:||February 12, 2021|
|Deadline for Offers:||February 24, 2021|
|Description:||Supply of materials for rehabilitation of temporary drying shelter and post-harvest materials/equipment for Hinga Weze grantee located in Ngoma District|
|For:||Feed the Future Rwanda Hinga Weze|
Contract NO AID-696-C-17-00001
|Point of Contact||Mr. Aaron Gatabazi, Operations and Procurement Manager
The Feed the Future Rwanda Hinga Weze Activity (Hinga Weze) is a USAID program implemented by CNFA in Rwanda. The goal of Hinga Weze is to sustainably increase smallholder farmers’ income, improve nutritional status of Rwandan women and children, and increase the resilience of the agriculture and food systems to the changing climate.
As part of implementation of the program, Hinga Weze needs to procure materials as described in the technical specification part of this RFQ. This is to be donated as an in-kind grant to Hinga Weze grantee based in Ngoma District.
The needed materials are grouped in two separate lots (packages)as follow:
Lot 1: supply of materials for reahabiltation of temporary drying shelter
Lot 2: Supply of Post-harvest equipment/Materials
The purpose of this Request for Quotations (RFQ) is to solicit quotations for these drying shelter rehabilitation materials and PHH materials. Offerors may choose to submit their offers for one or more lots as deemed capable to execute them. Offerors are responsible for ensuring that their offers are received by CNFA in accordance with the instructions, terms, and conditions described in this RFQ. Failure to adhere with instructions described in this RFQ may lead to disqualification of an offer from consideration.
Offers must be received no later than 5:00 PM, Kigali City time, on February 24, 2021. Offers must be submitted by email only. They must be emailed to: firstname.lastname@example.org.
Please put on your email subject “Quotation for RFQ HW-2021-01-50-Lot NO 1 or/and Lot No 2.” as subject line of your email. Offers received after the specified time and date will be considered late and will be considered only at the discretion of CNFA. The cover page of this solicitation summarizes the important dates of the solicitation process. Offerors must strictly follow the provided deadlines to be considered for award.
Questions regarding the technical or administrative requirements of this RFQ must be submitted no later than 5:00 PM/Kigali time on February 12 , 2021 by email to email@example.com. Questions must be submitted in writing; phone calls will not be accepted. Questions and requests for clarification – and the responses there to – that CNFA believes may be of interest to other offers will be circulated to all RFQ recipients who have indicated an interest in bidding on or about February 13th, 2021.
Only the written answers issued by CNFA will be considered official and carry weight in the RFQ process and subsequent evaluation. Any verbal information received from employees of CNFA or any other entity should not be considered as an official response to any questions regarding this RFQ.
The tables below contain the detailed specifications or/and requirements of the metal, equipment, and materials needed. Offerors are requested to provide quotations containing the information below on official letter head or official quotation format. All commodities offered in response to this RFQ must be new and unused. Please note that unless otherwise indicated, stated models are for illustrative description only.
Lot 1: Supply of materials for rehabilitation of temporary drying shelter materials
|No||DESCRIPTION||Quantity||Unit of measure||Unit Price (RWF)||Total Price (RWF)|
|1||Tube in (60×40) 1.5 of 6m||92||Piece|
|2||Tube in (40×40) 1.5 of 6m||198||Piece|
|3||Say cup(hard disk for cutting the metal||10||Piece|
|4||Hard disk (Disk a ponce)||2||Piece|
|6||Self-supporting Sheet cover (BG 28)( auto port of 3.50 m||98||Piece|
|7||Self-supporting Sheet wall (BG 28)(Auto port) of 1m||100||Piece|
|Self-supporting Sheet wall (BG 28)(Auto port) of 6m||34||Piece|
|8||Metal screw(vice of 5cm||30||boxes|
|9||Brush (for painting the metal )||30||Piece|
|11||Metallic goutier(13cm*15cm*18cm of 2m||48||
|13||Single metal doors with lock
|15||Cement for Concrete pavement (Bags of 50 kg), grade 42||210||
Lot 2: Supply of post-harvest equipment and materials
|No||DESCRIPTION||Quantity||Unit of Measure||Unit Price||Total Price (RWF)|
Calibrated by RSB shown by calibration sticker and calibration certificate validity for 1 year
Finished size (4x5m)
Maximum delivery time for each lot (from the receipt of the order): 30 calendar days, a shorter period is preferred.
Payment terms: Within 30 calendar days upon completion of delivery and commissioning.
Unless agreed otherwise, the delivery location for the items described in this RFQ are as follows:
Lot 1: Supply of rehabilitation materials will be delivered at Mugesera Sector, Ngoma District
Lot 2: Supply of PHH equipments and materials will be at Hinga Weze, Kigali Office.
As part of its response to this RFQ, each offeror is expected to provide an estimate (in calendar days) of the delivery timeframe (after receipt of order) and proposed payment terms. Please note that the maximum delivery time after receipt of order is 30 calendar days but a shorter period is preferred. The delivery estimate presented in an offer in response to this RFQ must be upheld in the performance of any resulting purchase order.
Quotations in response to this RFQ must be priced on a fixed-price, all-inclusive basis, including delivery and all other costs. Pricing must be presented in RWF currency. As a USAID sponsored Contractor, CNFA is exempted from being charged import duties and other eligible taxes, and therefore, offers must indicate a detailed price for items and relevant taxes. Offers must remain valid for not less than sixty (60) calendar days after the offer deadline. Offerors are requested to provide quotations on official letterhead or format; in the event this is not possible, offerors may complete the table in Section 5.
Note: The interested offeror is required to quote for all items that are provided for in the lot. The offeror can also choose to quote for one lot or more.
All goods and services offered in response to this RFQ or supplied under any resulting award must meet USAID Geographic Code 935 in accordance with the United States Code of Federal Regulations (CFR), 22 CFR §228. The cooperating country for this RFQ is Rwanda.
The Supplier warrants and implies that the items to be delivered hereunder are merchantable and fit for use for the particular purpose described in this RFQ. All equipment and materials supplied under this order must be covered by the manufacturer’s standard international warranty which shall, at a minimum, protect CNFA from any loss due to defective workmanship, material, and parts, for (12) months (unless otherwise stated on the award document) after the equipment and is delivered to and accepted by CNFA. In the event that the warranty is breached, CNFA may require, and the Supplier is bound, to remedy all defects and faults, including both workmanship and materials within a reasonable time of notification. The Supplier shall be responsible for all necessary domestic transportation charges required to ship the defective commodities to the Supplier and replacement commodities to CNFA. In the event of the Supplier’s refusal, failure, or inability to remedy such discrepancies within a reasonable time of notification, CNFA may remedy such defects on its own and claim the reasonable cost of such remedial action from the Supplier.
CNFA is exempt from payment of VAT, customs duty or fee, excise tax, road tax, or any other form of tax or tariff for goods and services purchased for USAID funded activities, and therefore, offers must indicate detailed price for items and all required taxes separately to facilitate the VAT refund to Hinga Weze.
By submitting an offer in response to this RFQ, the offeror certifies that it and its principal officers are not debarred, suspended, or otherwise considered ineligible for an award by the U.S. Government. CNFA will not award a contract to any firm that is debarred, suspended, or ineligible by U.S. Government.
The award will be made to a responsible offeror whose offer follows the RFQ instructions, meets the eligibility requirements, and is determined via Lowest Price Technically Acceptable (LPTA). The award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors.
The non-cost factors the following:
Best-offer proposals are requested. It is anticipated that award will be made solely on the basis of these original proposals. However, CNFA reserves the right to conduct any of the following:
Please note that if there are deficiencies regarding responsiveness to the requirements of this RFQ, an offer may be deemed “non-responsive” and thereby disqualified from consideration. CNFA reserves the right to waive immaterial deficiencies at its discretion.
The award will be awarded to the offeror(s) whose quotation represents the best value to the Project. Any award and payment resulting from this RFQ is anticipated to be in the form of a purchase order. This award is subject to the Feed the Future Rwanda Hinga Weze Activity’s terms and conditions as stipulated in Annex 3.
All proposals must be formatted in accordance with the below preliminary requirements:
Annex 1 – Offeror Checklist
To assist offerors in preparation of proposals, the following checklist summarizes the documentation to include an offer in response to this RFQ:
Annex 2 – Offeror Cover Letter
The following cover letter must be placed on letterhead and completed/signed/stamped by a representative authorized to sign on behalf of the offeror:
To: CNFA/Feed the Future Rwanda Hinga Weze Activity
Reference: RFQ No. HW 2021-01-50
To Whom It May Concern:
We, the undersigned, hereby provide the attached offer to perform all work required to complete the activities and requirements as described in the above-referenced RFQ. Please find our offer attached.
We hereby acknowledge and agree to all terms, conditions, special provisions, and instructions included in the above-referenced RFQ, and further explained in Annex 3 We further certify that the below-named firm—as well as the firm’s principal officers and all commodities and services offered in response to this RFQ—are eligible to participate in this procurement under the terms of this solicitation and under USAID regulations.
Furthermore, we hereby certify that, to the best of our knowledge and belief:
We hereby certify that the enclosed representations, certifications, and other statements are accurate, current, and complete.
|Name & Title of
Company Address: _______________________
Company Registration Number:________________________________
Does the company have an active bank account? (Y/N):__________________________
Official name associated with the bank account (for payment): ___________________________________________________________________________________
Annex 3 – CNFA Terms and Conditions
CNFA is committed to integrity in procurement, and only selects suppliers based on objective business criteria such as price and technical merit.
CNFA does not tolerate fraud, collusion among offerors, falsified proposals/bids, bribery, or kickbacks. Any firm or individual violating these standards will be disqualified from this procurement, barred from future procurement opportunities, and may be reported to both USAID and the Office of the Inspector General.
Employees and agents of CNFA are strictly prohibited from asking for or accepting any money, fee, commission, credit, gift, gratuity, object of value or compensation from current or potential vendors or suppliers in exchange for or as a reward for business. Employees and agents engaging in this conduct are subject to termination and will be reported to USAID and the Office of the Inspector General. In addition, CNFA will inform USAID and the Office of the Inspector General of any supplier offers of money, fee, commission, credit, gift, gratuity, object of value or compensation to obtain business.
Offerors responding to this RFQ must include the following as part of the proposal submission:
Please contact Mr. Daniel Gies at firstname.lastname@example.org with any questions or concerns regarding the above information or to report any potential violations. Potential violations may also be reported directly to CNFA at to FraudHotline@cnfa.org or by phone at 202-296-3920.
This solicitation is subject to CNFA’s standard terms and conditions. Any resultant award will be governed by these terms and conditions; a copy of the full terms and conditions is available upon request. Please note the following terms and conditions will apply:
This is an RFQ only. Issuance of this RFQ does not in any way obligate CNFA, the Feed the Future Rwanda Hinga Weze Activity, or USAID to make an award or pay for costs incurred by potential offerors in the preparation and submission of an offer. In addition:
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