Supplying of Office Stationery and IT Consumables At The Wellspring Foundation, Kigali-Rwanda - CLOSE: 15/06/2021
Posted June 9, 2021 at 14:30 by Tohoza INFO

Supplying of Office Stationery and IT Consumables At The Wellspring Foundation, Kigali-Rwanda – CLOSE: 15/06/2021

Supplying of Office Stationery and IT Consumables

The Wellspring Foundation

Wellspring is passionate about real life change in all members of the Wellspring community, as we show the love of Christ by empowering a new generation of leaders in Central and Eastern Africa and beyond.


Tender Specifications

Supplying of Office Stationery and IT Consumables

1.   Introduction

Wellspring Foundation for Education is an International NGO that has the mandate to be a catalyst for transforming education in Africa and to foster vibrant communities that address poverty in all its forms. Headquartered in Langley BC, Canada, and expanding in Rwanda and Eastern Africa. Wellspring is a growing development agency, focusing on innovative solutions to address the need to empower a new generation and bring transformational change through quality Christian values-based education.

The Wellspring Foundation for Education has been working in Rwanda since 2008; and currently we implement our projects in the districts of Gasabo and Rubavu through our innovative School Development Program to support educators, leaders, and the school community in the provision of quality education (SDP).

2.    Scope

The Wellspring Foundation is hereby inviting interested stationery suppliers to tender for supplying for Office Stationeries and IT Consumables as per below Terms of Reference;

3.    Terms of Reference 

  • Bids must be stated in Rwanda Francs;
  • Bids must be in unit price (packet, piece, box).
  • Bids must be specified if VAT is included or not;
  • Bidders must submit valid RRA Tax clearance;
  • Bidder must have EBM to facilitate payment as per RRA regulations;
  • Bids must demonstrate the supplier’s capacity to deliver the stated scope of items;
  • Bids must provide three references for contract with other companies or NGOs;
  • Participation to the competition is open on equal conditions to all individuals or companies that supply office stationery;
  • The successful bidder will sign a one-year contract renewable (upon satisfaction with the quality of service);
  • Successful Bidder is expected to keep the same price for one year (period of contract);

4.    Documents Comprising the Bid

The Bids shall comprise of the following:

  • Brief company profile;
  • Full address of the bidding company indicating Country, Province, District, Sector, Cell, Village, Street number, E-mail, telephone number, Post office box and Bank account details.
  • Copy of RDB certificate;
  • Original or a certified copy of the tax clearance certificate 2021;
  • Valid clearance from RSSB to prove filing of pension for its staff
  • Valid RRA clearance certificate
  • References of at least three similar contracts executed;
  • Well written bids in English should be submitted in sealed envelope to The Wellspring Foundation Rwanda Office located KG 270 St, Nyarutarama in the CLA Church compound. Deadline for submission is Tuesday 15th June 2021 at 17:00pm. On the envelope should be marked in capital letters: BID FOR SUPPLYING OFFICE STATIONERIES & IT CONSUMABLES
  • Day to open the envelope is Friday 18th June at 10:30am in the Multipurpose Hall at the Wellspring Foundation office.
  • Bidder are requested to be present

5.    Delivery and payment conditions

  • Successful bidder is expected to do free deliver at our office located in Nyarutarama for any Purchasing Order that is over Rwf100,000,
  • Delivery is expected to be done within 2 working days, from the receipt of purchase order;
  • Payment will be done via bank transfer within 15days after delivery and verification of the ordered items;

Note: Bidders who would wish to have a hard copy of this tender document can collect it from our Office in Nyarutarama- from the Wellspring Security Guard.


Done in Kigali

07th June 2021

The Wellspring Foundation, Director of Operations


List of sample items to be quoted

No Items  Description Unit of
Unit cost

(VAT Inclusive)

1 Masking tape Piece  
2 Printing papers (A4 printing paper) AZHAR Ream  
3 Flip Chart paper Piece  
4 Flip chart stand Piece  
5 Pens original (packet of 50) Packet  
6 Marker- permanent ((packet of 12pices) Packet  
7 Marker-white board (packet of 12pices) Packet  
8 Post it (Multi colour in one packet) Packet  
9 Envelope (A4 brown) Packet  
10 Envelope (A8 brown)- Medium      Packet  
11 Glue stick UHU medium size Piece  
12 Highlighter/Souligneur (packet of 4 different colors) Packet  
13 Paper clip 33MM small- normal size Packet  
14 Paper clips- bigger size Packet  
15 Hole punch machine medium Size Piece  
16 Hole punch machine big Size (heavy duty) Piece  
17 Stapler- normal size Piece  
18 Stapler – heavy duty Piece  
19 Staple pin 66/11 Rexcel Packet  
20 Register book Piece  
21 Cash book/Livre de Caisse Piece  
22 Scotch Brown / transparent big size Piece  
23 Scotch Brown / transparent medium size Piece  
24 Scotch tape big size Piece  
25 File folder in plastic (packet a triangle) Packet  
26 Box file (plastic – normal size) Piece  
27 Box file- (plastic demi do) Piece  
28 Small  folder (transparent) Piece  
29 Suspension file Piece  
30 Sign here (in colour) Piece  
31 Notepad A4 & A5- Spiral Piece  
32 Toner Ricoh 1230 Piece  
33 Toner Ricoh 2014 Piece  
34 HP Laserjet 128A set Piece  
35 Ink for Stamp Packet  
36 Sign Here Stickers Packet  
37 HP ink Cartridge 82 Black 69ml CH565a Piece  
38 HP ink Cartridge 11 Yellow C483A Piece  
39 HP ink Cartridge 11 Blue C483A Piece  
40 HP ink Cartridge 11 Magenta C483A Piece  
41 Foam Cleaner Piece  
42 Laminating Pouches Packet  
43 File Dividers A-Z Packet  


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