Posted June 30, 2021 at 12:13 by Tohoza INFO

Support GIZ Rwanda to convert two floors at the African Leadership University into an innovative business centre, where the design shall consider both interior and exterior spaces At GIZ Rwanda, Kigali-Rwanda – CLOSE: 15/07/2021

(EoI)-Support GIZ Rwanda to convert two floors at the African Leadership University into an innovative business centre, where the design shall consider both interior and exterior spaces

 Expression of Interets (EoI)

 Support GIZ Rwanda to convert two floors at the African Leadership University into an innovative business centre, where the design shall consider both interior and exterior spaces.

1.     Context

A federally owned enterprise, the Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH supports the German Federal Government in achieving its objectives in the field of international cooperation for sustainable development. In Rwanda, GIZ has been operating for more than 40 years. Currently, GIZ Rwanda is active in the sectors of sustainable economic development and employment promotion, decentralisation and good governance, energy, and information and communications technology (ICT).

Under the Special Initiative on Training and Job Creation and its brand “Invest for Jobs”, the German Federal Ministry for Economic Cooperation and Development (BMZ) put together a package of measures to support private sector investment activities that have a high impact on more and better jobs in Africa. Specifically, Invest for Jobs offers comprehensive advice, contacts, and financial support to overcome investment barriers, improve the competitiveness of small and medium-sized enterprises (SMEs), as well as enhance the capacities of selected economic clusters. Invest for Jobs is active in seven countries in Africa, including Rwanda. GIZ is one of Invest for Jobs’ implementing agencies, kindly see: https://invest-for-jobs.com/en/.

INTEGRATION International Management Consultants GmbH is supporting Invest for Jobs’ work on cluster promotion in Rwanda, amongst others at the Kigali Special Economic Zone (KSEZ).

Invest for Jobs plans to develop a business centre with the African Leadership University (ALU) at their campus in the KSEZ to attract entrepreneurs, young professionals, as well as external professionals interested in providing services to KSEZ tenants. With the number of the KSEZ tenant companies increasing, the project has great potential to attract a wide range of investors and professionals in several fields, e.g. ICT, marketing, media management, etc. The business centre shall be designed to allow the interaction and exchange of ideas for better collaboration between KSEZ tenants, providing space for formal meetings as well as for informal and casual connections. Moreover, the business centre shall provide a hub for ALU students to meet with professionals from KSEZ and beyond to start their professional career. The ALU provides for the business centre a building in the south-east area of the campus, facing the southern valley. The ground floor and first floor are dedicated to the business centre, measuring approximately 900m2.

The business centre should accommodate at least the following types and number of rooms:

Space

Description and objectives

Design, objects, etc

Reception

Reception, waiting area

Suggestion for equipment (e.g., desk) required.

3 separate rooms

Space for meetings, trainings, workshops, interactive sessions

Suggestion for equipment (e.g., tables, chairs, soundproof, screens; some room should be able to host video conferences).

Café, lounge

Space to create a pleasant and relaxed atmosphere

Suggestion for equipment (e.g., chairs, tables, couches)

Open space

At least 25 work stations (15 on the ground floor, 10 on the first floor)

Suggestion for equipment

External space, terrace

To showcase business ideas (e.g., via meetings, expositions), creating a relaxed atmosphere of external gatherings and meetings

Suggestion for simple landscaping and outside furniture, including for shade provision

Large room

Business lounge (“VIP area”), with access to a terrace and an own outside staircase

Suggestion for equipment (e.g., tables, chairs, screens, good acoustics; this room should be easily convertible for workshops / interactive sessions)

Creative room

For media and ICT creativity (prototyping)

Suggestion for equipment (e.g., tables and chairs, screens, good acoustics; this meeting room should be easily convertible into a room for workshops / interactive sessions)

This is an orientation only and the consultant shall advise GIZ on the best and most optimal use of the space provided by the ALU for the business centre, ensuring a conducive working environment in the business centre.

Based on the contractor’s suggestions, GIZ will procure the equipment necessary. Since Invest for Jobs aims at promoting Rwanda’s local economy, recalling the “Made in Rwanda” initiative, construction materials and furniture shall be sourced locally from Rwanda.

2.     Tasks to be performed by the contractor

The contractor is responsible for, but not limited to providing the following services:

Deliverables

Estimated expert days (up to)

Preparation of the accurate interior and exterior design

  • Integration of requirements, designing 3 sketches of business centre floor plans
  • Discussion with GIZ to decide for 1 business centre floor plan to be used
  • Determination of all requirements, providing a list of items

10 expert days

Preparation of EoI documents, providing the:

  • Terms of reference for the construction company
  • Cost estimation

5 expert days

Support on contractor selection

5 expert days

Supervision of construction works

20 expert days (1 day per week over 4 months)

Total estimated expert days

40 expert days

Design of the business centre and calculation of the cost of works

Activities expected to be performed by the contractor:

  • Develop at least three different proposals for the interior and exterior space provided by the ALU in close cooperation with GIZ, based on the:
    • Needs and requirements of Invest for Jobs and its partners, as specified above
    • GIZ and Rwandan security and safety requirements as well as access for PwD
    • GIZ requirements regarding a healthy working environment

and including:

  • Appropriate provision of technical prerequisites for the business centre,
  • Proposals for the layout and design of the area and all listed spaces,
  • Proposals for the layout and design of security doors separating the office space from the staircases to protect the business centre against intrusion and theft
  • Draw relevant and adequate sketches.
  • Elaborate the technical specifications of the works to be done for the implementation of the plans.
  • Calculate the costs of the technical specifications.

Deliverables expected from the contractor:

  • At least 3 different sketches of business centre floor plans, considering all the above-mentioned requirements, to be presented to GIZ/Integration.
  • Final business centre floor plan as agreed upon in light of the mentioned requirements.
  • Written description of the technical specifications of the works to be done at a level of detail sufficient for contracting these works.
  • Written documentation of the costing of the technical requirements.
  • Implementation of the business centre construction from its design until its handover.

An interim remuneration for the above tasks is possible after this work package is completed.

Preparation and supervision of the implementation of construction works

Activities expected to be performed by the contractor:

  • Draft the ToR in cooperation with GIZ/Integration to contract construction companies for them to implement all construction works.
  • Support GIZ/Integration in selecting qualified construction companies based on the ToR, and support GIZ in commissioning ofthe contraction company.
  • Manage the construction works until the business centre handover to GIZ/ALU.
  • Supervise and control the quality of the construction works until their finalisation and handover to GIZ/ALU, including through on-site visits.
  • Supervise the construction works in terms of their costs (i.e., contract management).

Deliverables:

  • ToR for construction companies to implement the construction works, including milestones and timetable to monitor their progress of work.
  • Technical assessment of the proposals received thereafter, together with GIZ
  • Support to GIZ for finding suitable, local suppliers for procurement of all equipment for the business centre as specified
  • Handover of the business centre to GIZ/ALU in line with the agreed designs, ensuring the quality of construction works until their finalisation.

3.Assignment duration and costing requirements

The duration of the assignment will cover up to 40 expert working days over a period from 22 July 2021 until 30 November 2021.

4.     Technical concept

The contractor is required to provide references of similar works showing his or her capacities to complete the planned project with the required quality. This and a first business centre concept (see chapter 6) will together comprise the technical concept to be assessed.

5.     Personnel concept

The contractor is required to provide personnel suited to implement the range of activities involved and the required qualifications described below, based on CVs:

  • Qualification (2.1.1): University degree in architecture, interior design or a related field.
  • Language (2.1.2): Good business language skills in English, good working command of Kinyarwanda is considered as a plus.
  • General professional experience (2.1.3): at least 10 years of professional experience in architecture, interior design, or a related field.
  • Specific professional experience (2.1.4): Not applicable.
  • Leadership and management experience (2.1.5): Not applicable.
  • Regional experience (2.1.6): 5 years of proven professional experience in Rwanda in similar projects.
  • Development Cooperation (DC) experience (2.1.7): Not applicable.
  • Other (2.1.8): Evidence the contractor is registered with the Rwanda Revenue Authority (RRA) for value-added tax (VAT) in Rwanda

The contractor can be an individual person or a comany. If the contractor is a company, GIZ needs the CV of each member, but will assess the team generally (i.e., as one).

6.Submission and evaluation of EoI

EoI will be evaluated based on the following criteria:

  • individual profile,
  • Relevant experience,
  • Your strategies to assure agility, flexibility and responsiveness,
  • Financial offer.

 Based on the technical and personnel concept as well as the price offered, GIZ will organize site visits with shortlisted contractors for them to conceptualize the business centre design and to estimate the costs of necessary works.

 The EoI should contain the following:

For Technical Proposal:

  • A Cover letter expressing interest in this assignment.
  • The structure of the proposal must correspond to the structure of the EoI.
  • The complete technical proposal shall not exceed 30 pages (excluding CVs).

If the maximum page lengths is exceeded, the content appearing after the cut-off point will not be included in the assessment

  • It should be formatted; font type ARIAL, fond size 11, the offer should be drawn up in English language.
  • The CVs shall not exceed 4 pages
  • business registration certificate
  • References and recommendations of similar works executed in Rwanda or elsewhere outside of Rwanda.
  • VAT registration certificate if available
  • Latest tax clearance certificate

For the Financial Proposal:

The Financial Proposal indicates the contract price, supported by a breakdown of consultancy fee per day + all other costs such us (if needed) daily allowance, accommodation expenses. The cost must be in RWF and VAT excluded.

the contractor has no claim to fully exhaust the expert days and the budget. The number of expert days and the budget amount shall be agreed in the contract as “up to” amounts.

Please submit your EoI documents in two separate PDF files (1 for technical offer and 1 for financial offer) until latest Thursday  15 July 2021 at 4:00 pm electronically, to this email: RW_Quotation@giz.de

GIZ reserves all rights

 List of abbreviations

ALU                     African Leadership University

BMZ                     German Federal Ministry for Economic Cooperation and Development

EU                       European Union

GIZ                      Deutsche Gesellschaft für Internationale Zusammenarbeit GmbH

ICT                       Information and communications technology

KSEZ                   Kigali Special Economic Zone

RRA                     Rwanda Revenue Authority

SMEs                   Small and medium-sized enterprises

ToR                      Terms of reference

EoI                       Expression of Interest

VAT                     Value-added tax

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