Website Upgrade for Africa Development Consultant Ltd (ADC), Kigali, Rwanda- CLOSE: 04/02/2020 - ICT & Electronics Jobs in Kigali

Published date: 27/01/2020 Modified date: 28/01/2020
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Details of listing: Website Upgrade for Africa Development Consultant Ltd (ADC), Kigali, Rwanda- CLOSE: 04/02/2020

Country
Rwanda
Region
Gasabo
City
Kigali

Additional information

TERMS OF REFERENCE FOR WEBSITE UPGRADE 


1. INTRODUCTION 


Africa Development Consultant Ltd (ADC), a consulting firm registered with Rwanda Development Board (RDB) located at Tedeum Building (House no 44), 1st Floor, left Wing, KG 5, Kigali City would like to refurbish its current website to match with its current and future business. Presently, ADC is a local partner for the United States African Development Foundation (USADF) in implementing the USADF- Rwanda Program that focusses on agriculture, renewable energy and youth entrepreneurship. ADC is a service provider for the Ministry of Agriculture and animal husbandry under the following projects: Post Harvest and Agribusiness Support   Project (PASP) and Project for Rural Income through Exports (PRICE) among other clients. Therefore, ADC is looking for the Consultant/Service provider to revamp the current website and point it to the current domain of www.adcrwanda.org.  Specifically ADC is looking for a service provide to refurbish the current website; hosting and maintaining the website and the ADC domain.


2. Consultancy Objectives


ADC is inviting proposals from reputable and qualified firms with a track record of success in designing website, hosting, maintaining the website and company email domain.


At the end of the consultancy, ADC website will be able to; 


 Reinforce the company brand and reputation, appealing to quality potential clients and communicates effectively with existing clients. 


Performs its role cost-effectively by: being built using a flexible site architecture that is user friendly and can easily be updated.


Deliver usage statistics; providing information on online visitor’s behaviour


Provide effective avenues for connecting with ADC partners for business and information


Provide linkage to ADC clients where applicable


Establish digital presence for ADC  


3. Work setting and Scope 


The duration of the assignment is 40 working days and expected to start early February 2020. A first meeting, the ADC team will brief the service provider on the background information to develop each of the requested deliverables. Reporting relationships and identification of responsibility for assessment of the services/outputs. The Consultant Company will work in close consultation and under the supervision of the ADC Managing Director or a staff who will be assigned to follow up the project. ADC management will follow up the design process answering questions related to the documents; assess the services and outputs of the consultancy firm. ADC will grant access to the current ADC website code and content including Word Press administration console, all documents and pages, plugins, themes and additional files


The Consultant roles and responsibilities are 


Conduct meetings with ADC management to establish organisational performance needs and develop recommendations for content development, structural design and website upgrade


Develop content for website development that precisely reflects ADC’s business mission, achievements and responsive to ADC current information dissemination needs going forward. 


Design and develop a professional dynamic website that suites performance needs of ADC. 


Reconstruct ADC website 


Recommend Website and E mail domain hosting organizations. 


Provide technical maintenance support for 3 years  renewable


Promotion of site at search engines


4. DELIVERABLES


The consultant will work with ADC and upgrade Web Site 


Deliverable 1: Inception Report presented to ADC team, 5 working days after signing the contracts. 


Deliverable 2- Website prototype presented to ADC management, 15 days after approval of the Inception Report. 


Deliverable 3—Final Website presented to ADC management, 10 days after receiving feedback on Prototype website.  


Deliverable 4 -Train ADC staff on Website tool for administration, handover source code, credentials for backend and for publication within 5 days after approval of the website.


5 Qualifications and Experience


Team composed of web designers, copywriters, graphic designers, and developers with experience in project planning and execution for at least 3 years.  With at least first degree in IT Software Engineering; Computer Science; Web Design; Programming, or a related field. A team leader should prove Good command of written English. 


6.  Requirements 


Provide Technical and Financial Proposals 


Provide copy of the Rwanda Development Board (RDB) company registration and VAT certificate; Valid RSSB and RRA clearances  


Company profile and references (provide links to previous websites developed/upgraded) 


CVs of the team leader and other consultants.


8. PRESENTATION AND SUBMISSION OF BIDS / OFFERS


The Technical and Financial proposals written in English to be submitted by email to info@adcrwanda.org copy Rebecca.ruzibuka@adcrwanda.org 


The price quotation should be in Rwandan currency and should include all applicable taxes. Deadline for submission of the proposal is February 4, 2020 at 5.00 pm 


9. Delivery period:


The total working days, including submission of the final vibrant and responsive Website will be maximum 40 days from the date of signing the contract. 


10. Service Contract


A contract of service will be signed between ADC and the service provider firm. These terms of reference will guide performance of the contract, and basis for its evaluation.


 


MRs, Rebecca Ruzibuka


Managing Director /Africa Development Consultant ltd (ADC)


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