Accounts Officer at Nirvana Heights Resort and Spa Ltd, Rubavu, Rwanda - CLOSE: 30/07/2020 - Management Jobs in Rubavu, Rwanda

Published date: 22/07/2020 Modified date: 22/07/2020
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Details of listing: Accounts Officer at Nirvana Heights Resort and Spa Ltd, Rubavu, Rwanda - CLOSE: 30/07/2020

City
Rubavu, Rwanda

Additional information




TERMS OF REFERENCE FOR THE RECRUITMENT OF ONE (01) FINANCE/ ACCOUNTS OFFICER


 Employer: Nirvana Heights Resort and Spa Ltd


Place of Employment: Rubavu


Employment type: Open-ended contract with probation of three months


Nature of the Business: Hotel and Tourism


 Major Duties and Responsibilities


(a)    Accounting



  1. Establish an accounting system to manage and maintain the accounting requirement of the Hotel in compliance with statutory norms;

  2. Management of the data file and the appropriate filing of the electronic and hard copies of the financial documents and reports;

  3. Prepare monthly financial statement (report) for further analysis;

  4. Ensure regular monitoring of the bank account (s);

  5. Monitor (i) cash flows and (ii) working capital;

  6. Carry out the calculation of the payroll for all staff on the basis of valid contracts and the tax law;

  7. Prepare internal invoices for the personal use of the hotel assets;

  8. Maintain payment records of all invoices received;

  9. Maintain payee statement records of all suppliers and service providers;

  10. Carry out payment of all regular area of office expenses such as car rentals, telecommunication (telephone, internet, etc) bills, advances, etc;

  11. Maintain and manage all relevant taxation such as remittances to Revenue and Custom, etc;


(b)    Finance/ Budget



  1. Prepare an annual financial and budget plan in consultation with the Managing Director, and the Hotel Manager;

  2. Develop financial manual, policy, and guidelines;

  3. Provide guidelines and format to the business divisions for submitting their accounts for budget & balance sheet preparation;

  4. Furnish necessary and classified information to the board along with analysis and suggestions;

  5. Prepare the following information to strengthen and formalize the corporate decision-making process:



  • Annual business plans, cash flow projection, forecasts, and long-term plans;

  • Budgets including the capital, manpower and overhead budgets along with variance analysis;

  • Coordinate and assist Statutory Auditing/RRA when called by RRA;

  • Consult with division businesses units to improve financial performance;

  • Prepare quarterly operating results of the Hotel as a whole and division businesses

  • Prepare and maintain the following data for statutory auditing, presentation to the Board and Annual Report:


I.    The financial statement presenting fairly its states of affairs, the results of its operation, cash flows and change in financial positions;
II.    Proper books of accounts;
III.    Appropriate accounting policies to guide financial statements and accounting estimates preparation;
IV.    National/International accounting standards, as applicable in Rwanda, to comply and prepare financial statements;
V.    Sound internal control system for effective implementation and monitoring.
VI.    Compile and present the annual budgeting/ Strategic Financial Planning at least once in three months.
 


(c)    Others


 


1)    Maintain and be the custodian of all accounts and budget-related documents and files;
2)    Maintain and manage all records related to Hotel assets;
3)    Represent the Hotel in all stakeholders meeting related to accounts, finance, and budget;
4)    Attend Board meeting as and when required for budget and financial statement presentation;
5)    Prepare annual report;
6)    Carry out any other duties that may reasonably or exceptionally be required to ensure the smooth operation of the Hotel’s work as assigned by Director;
7)    Prepare Hotel Procurement standard operating procedures 


(d)    Salary:   Negotiable


(e)    Gender:  ladies are encouraged to apply


(f)    How to apply: Send your application resume, CV, and academic transcripts via the “Apply for this job” button below 


(g)    Deadline for application: 30th July 2020


 


 


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