Passages Project Coordinator at Tearfund, Kigali, Rwanda -CLOSE: 19/01/2020 - Management Jobs in Kigali, Rwanda

Published date: 09/01/2020
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Details of listing: Passages Project Coordinator at Tearfund, Kigali, Rwanda -CLOSE: 19/01/2020

Kigali, Rwanda

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Job Profile

Job Title: Passages Project Coordinator

Group: International Team East and Central Africa

Location: Kigali - Rwanda

Responsible to: Programme Manager

Part 1 – Job Description

1. Main Purpose of the Job

To coordinate the adaptation and implementation of the Passages project in Rwanda in partnership with the selected project partners.

2. Position in Organisation

  • Grade 4

  • Employed by Tearfund Rwanda which is part of the East and Central Africa cluster

  • Reports to the Programme Manager in Rwanda with matrix management by the Gender and Protection Unit.

  • Works closely with the Tearfund country partners, Tearfund’s Gender and Protection Unit (GPU). and IRH.

3. Tearfund’s Christian Culture

We believe that prayer and discernment is fundamental to Tearfund achieving its mission of restoring relationships, ending extreme poverty and transforming lives. As a Tearfund staff member you are expected to:

  • Engage with Tearfund Prays and the Prayer hub

  • Lead or participate in spiritual sessions of prayer and biblical reflection within your group

  • Be committed to Tearfund’s Mission, Values and Beliefs statement and to be actively working and living in accordance with Tearfund’s Christian beliefs and theory of mission

  • Maintain your own spiritual development, discover your gifts/callings and grow in discipleship

4. Organizational Requirements

  • All staff are expected to live out Tearfund’s values as they represent Tearfund externally

  • All post-holders are expected to fulfill their personal objectives set by their line manager, contribute to their team’s overall objectives, take responsibility for reviewing their ongoing personal development and maintain an awareness of Tearfund's strategy.

  • All Tearfund staff share a responsibility to promote and maintain a strong safeguarding culture, including identifying the key actions they should take given their roles and responsibilities.

5. Duties & Key Responsibilities

5.1 Project Coordination

  • Coordinate the implementation of project activities to achieve the goals and objectives of the project adaptation process in Rwanda.

  • Ensure timely implementation of activities as per yearly work plan and budgets, resolve challenges in close coordination and discussion with the respective stakeholders.

  • Responsible for ensuring implementation of activities to Tearfund Quality Standards and in line with sector technical good practice

  • Manage and monitor the project budget for the partners in consultation with Finance Grants manager and programme manager

  • Lead in the writing of donor project reports, including budgets and projections

  • Participate in project evaluations and assist in the analysis of results

  • Administration of workshops, trainings, and meetings that are hosted as part of the project

  • Participate in knowledge and information sharing within the programme

  • Identify, document and disseminate relevant project learning within the Programme

  • Work closely with IRH and partners to ensure the joint interventions, activities are integrated in alignment with the project scope

5.2 Project Partner Management and M&E

  • Provide leadership to the project team, ensuring clarity over plans and priorities, encouraging effective teamwork

  • Provide supervision, guidance and monitoring for partners' project staff, ensuring clarity in project plans and priorities and encouraging effective teamwork

  • Identify areas for capacity building within the project team and liaise closely with the Tearfund Rwanda team to provide support and training

  • Ensure systematic and quality monitoring and evaluation data is collected, stored and disseminated as per project requirements

  • Be Tearfund Rwanda focal point for Passages consortium M&E working group

  • Conduct monitoring visits to the field locations and provide capacity building, training, and guidance for partners staff on reporting and donor compliance.

5.3 Technical Support and Training

  • Work closely with the Technical Lead for Transforming Masculinities to provide technical assistance for this work to selected partners

  • Ensure project implementation by partner meets required quality standards, and follows the process required as per intervention design.

  • Ensure successful implementation of the interventions, work closely with the partners to meet technical requirements.

5.4 Donor Compliance

  • Ensure that all project information is recorded and organized using effective paper and electronic filing and archiving systems in accordance with Tearfund standard procedures

  • Responsible for collating timesheets, receipts and project reports on a monthly basis in accordance with donor compliance requirements

  • Ensure that all the project narrative and financial reports are submitted on time and in line with donor requirements

5.5 External Representation

  • Build positive local working relationships with local communities, district government officials, local churches, UN and where appropriate, donor representatives

  • Engage missions with the support of Tearfund Rwanda and Gender and Protection Unit, set up and facilitate continuous engagement with key stakeholders in the country

  • Work independently and with other agencies to build local community acceptance of Tearfund and other humanitarian agencies

  • Attend relevant inter-agency coordination and donor meetings as required

Part 2 – Person Specification


  •   Essential Desirable

    • Degree or equivalent qualification in development, international relations, or other relevant courses (family planning, sexual & reproductive health, gender).

    • Any additional qualification in gender-related subjects

    • An understanding of Christian relief and development issues


    • 3 years’ experience in managing projects.

    • Work with a development organization for 5 years.

    • Managing budgets and financial systems.

    • Managing compliance and documentation for donors.

    • Project Management experience with local/ Christian/ church-based NGOs

    • Successful management of donor-funded projects. (USAID would be added advantage).

    Skills and Abilities

    • Excellent written and verbal communication skills in English, Kinyarwanda and/or French

    • Excellent interpersonal skills including sensitivity in cross-cultural communications.

    • Ability to collate, analyze and report data in a clear and coherent manner

    • Ability to organize and manage one’s own work

    • Ability to prioritize and work under pressure

    • Ability to influence in a diplomatic manner

    • Ability to work with children or vulnerable people in an appropriate and safe manner in accordance with the Tearfund Safeguarding policies.

    • Strong IT skills

    • Open to learn and use new applications effectively

    • Understanding of effective church mobilization approaches

    Personal Qualities

    • Committed Christian, emotionally and spiritually mature.

    • Strength of character that can persevere with initiatives and prove their appropriateness and potential despite pressure otherwise

    • Team player – in the sense of being practical, desire to support the Tearfundteam and partner staff to do the right thing right.

    • Able to enable people to solve their problems for themselves and belief in the innate capacity of all people to be able to do this

    •  Able to continually understand the role they need to play to enable the system they work in and on to function effectively and efficiently to release people from poverty

    • Understanding and sensitivity to cross-cultural issues in Rwanda

    • Committed to enabling people living in poverty transform their lives with their own resources

    • Flexible and adaptable to ever-changing environments

    • Ability to remain calm under pressure

    • Diplomatic and determined

    • An understanding of and a commitment to Tearfund’s Mission, Values and Beliefs Statement.


    Other Comments:

  • All roles require a Police check

  • Personal identification information will be submitted against a Watchlist database to check against criminal convictions as a counter-terror measure





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