Developing Cooperatives’ Standard Procedure Manual at IGCP, Kigali - CLOSE: 23/10/2020 - Other Tenders in Kigali, Rwanda

Published date: 15/10/2020
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Details of listing: Developing Cooperatives’ Standard Procedure Manual at IGCP, Kigali - CLOSE: 23/10/2020

Kigali, Rwanda

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International Gorilla Conservation Programme (IGCP)

 Terms of References - Developing cooperatives’ standard procedure manual  

  1.  Background

 The International Gorilla Conservation Program (IGCP) is a coalition of three International conservation organizations (Conservation International Fauna & Flora International and Worldwide fund for Nature) which was formed with the mission to ensure the long-term conservation of the mountain gorilla and its Afromontane and high-altitude forest habitat.

The programme operates in the three countries that share the habitat of the mountain gorillas; Democratic Republic of Congo (DRC), Rwanda, and Uganda, and works in close partnership with the Protected Area Authorities of the three countries (Rwanda Development Board, RDB in Rwanda; Institute Congolais pour la Conservation de la Nature, ICCN in DRC; Uganda Wildlife Authority, UWA in Uganda) and the umbrella mechanism for transboundary collaboration through the Greater Virunga Transboundary Collaboration.

The IGCP strategy is based on four main conservation objectives:

  • Strategic Objective 1 - By 2024, improved tourism practices contribute to risk reduction to mountain gorillas by at least 30%.

  • Strategic Objective 2: By 2024, men and women in park adjacent communities perceive that the positives from mountain gorilla conservation are equitably distributed, and outweigh the negatives.  

  • Strategic Objective 3 : By 2024, improved monitoring and transboundary collaboration contributes to at least 30% reduction in illegal activities in mountain gorilla habitat

  • Strategic Objective 4: By 2024, habitat and buffer zone safeguarding processes contribute to healthy mountain gorilla populations while protecting community rights.

However, despite the existence of community representative institutions (CSOs and CBOs), many concerns have been observed in the Virunga Bwindi landscape that depicts low capacity and poor governance. Key issues among CBOs/CSOs include:

  • Lack of technical and institutional capacity

  • Lack of standard procedure manual

  • Weak governance with the limited structural organization. 

It is against that background that IGCP is hiring a consultant to help develop standard procedure manuals for 7 cooperatives that IGCP work with around Volcanoes National Park

  1. Objective

 The objective of the consultancy is to develop a standard procedure manual for Cooperatives involved in SIDA LTC project in very comprehensive language.

  • Specific key tasks expected for this consultancy include:

  • Desk review of existing cooperatives’ internal regulations and other cooperative documents to identify gaps in related to tender procedures, financial management, cash flow management, and other standards procedures.

  • Consultation with selected cooperatives (7) to identify gaps in the above areas

  • Help develop standard procedure manuals for 7 cooperatives based on gaps identified.

  • Guided cooperatives leaders through the new developed standard procedure manuals

3.  Deliverables

The following are expected deliverables:

  1. Copy of standard procedure manual for each of 7 cooperatives (customized based on the gaps and needs of each cooperative).

  2. Provide recommendations on the incentives needed for the successful deployment and use of developed standard procedure manuals

  3. Selected cooperative executive committee members trained on the proper use of developed standard procedure manual.

  4. Methods

 The consultant is required to develop a methodology that will allow him to reach to the deliverables above. Preferably, the consultant should use interactive and participatory methods for consultations with cooperative members and for guiding through the manual.

  1. Profile of the consultant

The successful consultant should possess the following qualifications and experience:

  • Possess Degree in one of the following fields; Business administration, Management, Community Development, Cooperative Management, , Economics

  • Relevant professional skills and a matching experience in undertaking of assignments of a similar nature and scope

  • A good understanding of the cooperative management in Rwanda context.

  1. Schedule

The task is estimated to be equivalent to 16 consultancy days, and will include the following activities:

  • Review of existing documents: 2 days

  • Consultation with cooperatives on developing standard manual procedures: 6 days

  • Compiling standard procedure manuals into documents: 4 days

  • Facilitated validation workshop for Cooperative’s leaders: 2 days

  1. How to apply

Interested applicant(s) with relevant practical skills and experience are invited to submit their application with details as indicated below;

The Letter of expression of interest to including;

  1. A suitability statement including CV with details of qualifications and experience.

  2. A technical proposal that summarizes understanding of the ToRs, methodology, and tools to be used.

  3. Work-plan clearly indicating the activity schedule.

  4. A financial proposal in RWF.

  5. Registration certificate/TIN number.

  6. Reference letter from the previous similar engagements.

Financial proposals and other supporting documents should be sent to the following email address: Financial proposals should outline direct costs (Consultancy, transport, accommodation, tax, etc.) and should not exceed 3,350,000 RWF in total. The deadline for submitting applications is October 23, 2020, at 4:30 pm Central Africa Time.

Note that IGCP has zero tolerance to fraud, corruption, and discrimination of any kind.


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