PROVISION OF VEHICLE MAINTENANCE at Spark MicroGrants, Musanze, Northern Province, Rwanda – CLOSE: 16/12/2022

  • Tohoza INFO
  • 21/11/2022 14:57
  • Musanze, Northern Province, Rwanda
TOHOZA-jobs-in-Rwanda-SPARK-MICROGRANTS-2

PROVISION OF VEHICLE MAINTENANCE at Spark MicroGrants, Musanze, Northern Province, Rwanda – CLOSE: 16/12/2022

PREQUALIFICATION DOCUMENT FOR SUPPLIERS OF GOODS AND SERVICES

FOR THE PERIOD JULY   TO DECEMBER 2022

PRE –QUALIFICATION NO: SPARK/PREQ/_______________/2022

ITEM: ………………………………………………………………………………………..

NAME OF APPLICANT: ……………………………………………………………….

APPLICATION DEADLINE:.16/12/2022

PRE- QUALIFICATION OF SUPPLIERS FOR GOODS AND SERVICES FOR THE YEAR 2022

PRE- QUALIFICATION OF SUPPLIERS FOR GOODS AND SERVICES FOR THE PERIOD OF JULY – DECEMBER 2022

SECTION 1: INVITATION FOR PREQUALIFICATION

1.1Introduction

Spark MicroGrants believes in a world where everyone lives with dignity and determines their own positive future. Decades of prescriptive aid have sidelined the poor from the very programs meant to uplift them. We believe in local solutions and catalyzing rural villages facing poverty into action.

In order for Spark Microgrants to carry out its work,it is undertaking supplier Pre Qualification exercise for the selection of potential suppliers of various Goods and and services.The purpose of this exercise is to promote supplier partnership and to improve on the quality of products and services whilst achieving the most competitive prices.

1.2. Categories

Spark Microgrants invites applications for prequalification from eligible bidders for the supply of goods and services in the under listed categories for the Period of July – December 2022:

Item No:

Category No:

Item Description:

SPK/008/2022

Vehicle Maintenance

SECTION 2: INSTRUCTIONS TO APPLICANTS

2.1Format and Signing of Application

  1. a) The applicants shall prepare one document comprising the prequalification document clearly marked with the category.
  2. b) The prequalification document shall be typed or written in indelible ink (in the case of copies, photocopies are acceptable) and shall be signed by a person or persons duly authorized to sign on behalf of the applicant. The person or persons signing the prequalification document shall initial all pages of the tender where entries or amendments have been made.

The prequalification document shall be without alterations, omissions or conditions except as necessary to correct errors made by the applicant, in which case such corrections shall be initiated by person or persons signing prequalification.

2.2Submission of Application

Application for prequalification shall be submitted in sealed envelopes marked with the prequalification document name and reference code numbers deposited with Spark Microgrants are to be received on or before the deadline.

Please note that late submission of documents will not be accepted.Applicants shall lead automatic disqualification.

  1. a) The applicants are required to submit pre-qualification requests per tender category in separate envelopes if the applicant is interested in more than one category.
  2. b) Multiple applications sealed in one envelope will be disqualified from further review and consideration.
  3. c) Each application envelope must be clearly marked with the tender category reference code number the supplier is applying for prequalification.
  4. d) Any prequalification document received after the deadline will be disqualified.
  5. e) Applications received after the closing date shall be rejected.f) All the information requested for prequalification shall be provided in English.
  6. g) Failure to provide information that is essential for effective evaluation of the applicant’s qualification or to provide timely clarification or substantiation of the information supplied may result in the applicant’s disqualification.

2.3. Eligible Bidders

  1. a) In case of firms Only suppliers registered with the Registrar of Companies under the Laws of Rwanda in respective merchandise or services are invited to submit their Pre-Qualification documents.
  2. b) Suppliers currently doing business with Spark Microgrants are most invited to apply  for this pre-qualification.
  3. c) The prospective suppliers are required to supply mandatory information for pre-qualification.

2.4 Qualification criteria.

i)Experience

A)Prospective bidders shall have at least 1 year experience in the supply of goods,services and allied items. The potential supplier should show competence, willingness and capacity to service the contract following prequalification. Individual consultants shall show proof of academic or professional qualifications.

b) Prospective suppliers require special experience and capability t o organize, supply and deliver services at short term notice.

ii)Financial Condition

The Supplier’s financial condition will be determined by latest financial statements submitted with the prequalification document as well as letters of reference from their bankers regarding suppliers’ credit position.

iii)Value for Money

Prequalification will not only be based on the prices of goods or services on the supplier’s price list but prequalification will be best on quality of the goods or service at reasonable prices.

iv)Past performance

Past Performance will be given due to consideration in pre qualifying bidders.

2.5 Clarification of Prequalification Documents.

The prospective applicant requiring any clarification on the prequalification documents may notify Spark Microgrants  in writing at e-mail address: procurement@sparkmicrogrants.org

The organization will respond through email to any request that it receives earlier than 4 days prior to the deadline for the submission of applications.

2.6 Amendments of prequalification documents

At any time prior to the deadline for submission of applications, Spark Microgrants  may, for any reason, whether at its initiative or in response to a clarification requested by a prospective applicant, notify the prequalification documents by issuing subsequent addenda.

The addendum thus issued shall be part of the prequalification documents and shall be communicated in writing to all the purchasers of the prequalification documents. Prospective applicants shall promptly acknowledge receipt of each addendum in writing.

In order to afford prospective applicants reasonable time to take an addendum into account in preparing their applications, the organization may, at its discretion, extend the deadline for the submission of applications.

2.7 Currencies

Prices shall be quoted in Rwandan Francs.

SECTION 3: IMPORTANT INFORMATION

3.0Corrupt or fraudulent practices

Spark Microgrants requires that applicants observe the highest standards of ethics during the procurement process and execution of contracts when used in the present conditions following terms as defined as follows: –

  1. a) Corrupt practices means offering a bribe , giving, receiving or soliciting or anything of value to influence the action of a public official in the procurement process or in contract execution
  2. b) Fraudulent practice means a misrepresentation in order to influence a procurement process or the execution of a contract to the detriment of Spark Microgrants and includes collusive practice among applicant (prior to or after prequalification submission ) designed to establish prices at artificial non competitive levels and to deprive Spark Microgrants of the benefits of free and open completion.

Spark Microgrants will reject a proposal for award if it determines that the applicant recommended for award has engaged in corrupt or fraudulent practices completing for the contract in question.

3.1 Confidentiality

Information relating to the examination, evaluation of applications, and recommendations for prequalification of the successful participants shall not be disclosed to applicants or any other persons not officially concerned with the process until pre-qualification of the successful applicant has been announced. Canvassing will lead to automatic disqualification.

3.2 Notification of Qualified Applicants

Applicants whose applications are determined to be successful will be notified in writing by the organization.

3.3 Acceptance of the Approval

The successful participants shall be required to acknowledge in writing the acceptance of their prequalification document to Spark Microgrants.

3.4 Spark Microgrants’s right to accept or reject applications

Spark Microgrants reserves the right to accept or reject any application, and to annul the prequalification process and reject all applications, at any time prior to approval of contract, without thereby incurring any liability to the affected applicant (s) or any obligation to inform the affected Applicant(s) of the grounds for Spark Microgrant’s action.

SECTION 4: SUMMARY OF DOCUMENTS REQUIRED

Please respond as appropriate if you are a firm or an individual consultant!

No:

Requirements:

1

RDB Registration Document

2

Filled Prequalification Data Form

3

Relevant past experience

4

Price list of Items in the selected Bid category

5

RRA Clearance certificate

SECTION 5 PRE QUALIFYING ORGANIZATION DATA FORM

Particulars

Response

Full name of organization :

Is your Organization (Please tick one)

i)A Public limited company?

ii)A Public listed company?

iii)A Partnership?

iv)A sole Trader ?

v)Other?

Date of Registration:

Full Physical address of the business :

Postal Address of the Business

Telephone

E-mail Address:

Website address(if any)

Period in which you have been in the specific business for which you wish to be pre-qualified

Supplier bankers name(s) and address

Contact Person within the Organization to whom enquiries about this bid should be directed :

Name :

Title :

Telephone:

E-mail :

Price validity of bids(Minimum proposed 90 days)

Indicate average delivery time upon receipt of LPO

SECTION 6 REFEREES

NAME OF AT LEAST THREE CLIENTS

A.) 1st  referee organization

  1. Name of organization…………………………………………………………
  1. Address……………………………………………………………………………..
  1. Name of contact person at the organization……………………….
  1. Telephone No. of the organization ….…………….……………………
  1. Value of contract …………………………………………………………………
  1. Duration of contract (dates)………………………………………………

(Attach documental evidence)

 B) 2nd referee organization

  1. Name of organization…………………………………………………………
  1. Address……………………………………………………………………………..
  1. Name of contact person at the organization……………………….
  1. Telephone No. of the organization ….…………….……………………
  1. Value of contract …………………………………………………………………
  1. Duration of contract (dates)………………………………………………

(Attach documental evidence)

 C) 3rd referee organization

  1. Name of organization…………………………………………………………
  1. Address……………………………………………………………………………..
  1. Name of contact person at the organization……………………….
  1. Telephone No. of the organization ….…………….…………………
  1. Value of contract ………………………………………………………
  1. Duration of contract (dates)…………………………………………

(Attach documental evidence)

SECTION 7: AFFIDAVIT

Having studied the pre- qualification information for the above project we/I hereby state:-a) The information furnished in our application is accurate to the best of our knowledge.

  1. b) We enclose all the required documents and information required for the pre-qualification.

Print Name

: _____________________________________

Signature

: _____________________________________

Title

: _____________________________________

Date

: ___________________________________

Company stamp

  • Category : Tenders

Location

9 NM 210 ST Ruhengeri,Musanze,Northern Province,Rwanda

Leave a Reply

Your email address will not be published. Required fields are marked *

sixteen + 18 =

× WhatsApp with us!