TENDER : Supply of Agroforestry Trees to INGABO Farmers’ Association, Muhanga, Rwanda – CLOSE : 20/10/2026

TERMS OF REFERENCE FOR SUPPLY OF AGROFORESTRY TREES

1. Introduction

INGABO Farmers’ Association, formerly known as INGABO Farmers’ Syndicate, is a membership-based organization headquartered in NYAMABUYE Sector, MUHANGA District, Southern PROVINCE of Rwanda. First recognized in 2005, the Association has undergone successive reforms to align with evolving legal and regulatory requirements, culminating in the publication of its revised constitution in the Official Gazette, Special Issue No. 23 of 23 January 2026. The INGABO Farmers’ Association is a founding member of East Africa Farmers Federation (EAFF) and is also a member of the World Farmers Organization (WFO) and the Private Sector Federation in Rwanda.

Under the support from the Global Agriculture and Food Security Program (GAFSP) through the International Fund for Agricultural Development (IFAD), INGABO Farmers’ Association is currently implementing the project entitled “Strengthening Smallholder Farmers’ Resilience to Food and Climatic Crises for Improved Food Security and Livelihoods in Rwanda”/Strengthening Climate Resilience of Cassava-based Livelihoods in Rwanda (SCORE Rwanda) in 10 Districts of Rwanda namely Gatsibo, Kayonza, Bugesera, Kamonyi, Muhanga, Ruhango, Nyanza, Gisagara, Nyamasheke and Rusizi.

The Project Development Objective (PDO) is to increase food security, livelihoods, and resilience (to climate and other crisis) of cassava farming households in an inclusive manner to be achieved through four (4) components:

• Increase of production and income of cassava farmers through the use of clean and improved cassava seed, the scale-up of Zai Pit technique, improved practices in production (GAP: Good Agricultural Practices) & PHHS (Post Harvest Handling and Storage), and market linkages by connecting producers and buyers.
• Improve cassava producers’ resilience to climate shocks through awareness-raising and capacity-building for climate change adaptation
• Strengthen the upstream and downstream links in the cassava value chain and offer new job opportunities to women and young people through better access to financing.
• Guarantee a sustainable, high-quality service offering for cassava producers through Institutional strengthening of INGABO and member cooperatives including INGABO general congress.

To achieve to the 2^nd objective above, the project has planned to plant 164,000 agroforestry trees on the land owned/ managed by cooperative members who are beneficiaries of SCORE Rwanda Project. It is in this regards that Ingabo Farmers’ Association is looking for a service provider to supply 164,000 Agroforestry trees whose varieties are indicated below.

2. Objective of this tender

The objective of this tender is to recruit a service provider to supply 164,000 Agroforestry trees to be planted by cooperative members who are beneficiaries of SCORE Rwanda Project.

3. Duration of the service

The service will be done in two months from the date of signing the contract by two parties.

4. Deliverables

The service provider will do the following:

• Supply of Agroforestry trees to indicated sites
• Facilitating in filling and collection of the list of beneficiaries who received trees
• Collaborate with Project field officers during trees delivering
• Maintaining the quality and life of tree seedlings during delivery

5. Technical specifications for tree seedlings to be supplied

The following table shows the names of cooperatives to receive the tree seedlings, number of trees to be received and reception sites:

6. Profile of the supplier

The service is to be conducted by a qualified firm. Interested service providers should meet the following minimum requirements:

• Having staff with at least Bachelors’ Degree in Agricultural Sciences, Agribusiness, Agricultural Economics, crop production, Agroforestry sciences or related field, who will be in charge distribution and reporting
• Being able to communicate with farmers
• Fluency in Kinyarwanda
• Familiarity with cassava value chain and rural livelihoods is an asset

7. Bid submission and selection

The application files (bids) will include the following: The letter of expression of interest addressed to the President of INGABO Farmers’ Association, technical and financial proposals.

The following will be considered as criteria for selection:

8. Public disclosure

The successful bidder should be ready to comply with IFAD policy on preventing fraud and corruption in its activities and operations and IFAD policy on prevention and responding to sexual harassment, sexual exploitation and abuse. In addition, the bidder should accept to: (i) allow full inspection by IFAD of all bidding documentation and related records, and (ii) fully cooperate with agents or representatives of IFAD carrying out an audit or investigation.

9. How to apply

Interested bidders must submit the following documents/Information to demonstrate their ability:

• Expression of interest addressed to the President of INGABO Farmers’ Association
• Technical and financial proposals including CV and degree of staff who will be in charge distribution and reporting
• Business registration certificate issued by RDB
• RRA Tax Clearance certificate
• Testimony of VAT registration and proof of EBM use
• The receipt of Non-refundable 10,000 Frw paid on Ingabo Account 1093628101 located in BPR to buy the tender document

The submission of the above documents to INGABO Farmers’ Association Head Office located at Nyamabuye sector, Muhanga District should be done by 20^th October, 2026 at 5:00 PM (Kigali time).

Note: INGABO Farmers’ Association will not be responsible for any cost incurred by the bidder during preparation and submission process of documents related to this tender.

Done at Muhanga, on 15^th October, 2026.

MBABAZI Francois Xavier                                                                                                            

Chief Executive Officer of Ingabo Farmers’ Association